Personal Assistant

Compass Beam Capital; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Benefits offered by this job

Free parking

Groceries

Drinks

Regular team-building activities

Company trips

Premium office at Pavilion Damansara

Job summary

Compass Beam Capital is seeking a driven Personal Assistant to support our CEO in both work and personal logistics from Kuala Lumpur, Malaysia. You will help manage the CEO's calendar, travel, communications, and brand-related activities while maintaining strict confidentiality and a proactive, problem-solving approach.

The role requires strong organisational skills, Mandarin proficiency, fluent English, and a proactive mindset.

Qualifications

• Naturally good organisational skills with keen attention to detail.
• Strong sense of design and presentation; able to prepare and quality-check decks and visuals.
• Anticipates needs and solves problems proactively.
• Learns fast, works with minimal supervision.
• Strong time management, meets deadlines under pressure.
• Good note-taking; writes clearly and structured.
• Handles personal matters with discretion.
• Proficient with digital tools; comfortable in Google Workspace and ChatGPT.
• Fluent English; both spoken and written.
• Proficient in Mandarin, spoken and written.
• Valid driving licence and willingness to travel.

Responsibilities

• Personal support and errands to free the CEO's time for priorities.
• Plan and coordinate travel for local and international trips.
• Capture photos/videos for the CEO's personal brand and liaise with brand team.
• Coordinate and schedule interviews; keep process organized.
• Follow up on reports; provide quick, honest read to CEO.
• Maintain strong stakeholder relationships; manage thoughtful gestures.
• Handle confidential information with discretion.

Skills

Organisational skills

Attention to detail

Design & presentation

Anticipates needs

Fast learner

Time management

Note-taking

Discretion

Tech familiarity

Google Workspace

ChatGPT

Fluent English

Mandarin proficiency

Driving licence

Willing to travel

Tools

Google Workspace

ChatGPT

Job description

We are looking for a driven, detail-oriented Personal Assistant to support our CEO: someone who takes real pride in doing a small but important part exceptionally well, and in freeing his time to focus on what matters most.

You will support him across both work and personal logistics, and gain a front-row seat to how a fast-growing group of companies is run.

Our CEO is an award-winning entrepreneur, leading a group whose companies have each won multiple awards.

The role is demanding: the pace is high, the standards are higher, and you will own your work without being chased.

It rewards people who think constantly, stay calm under pressure, and genuinely want to contribute.

In return, you will be mentored directly, stretched and trusted early, with your growth and rewards following the contributions you make.

The question to ask yourself is, does a fast-moving, always-thinking environment drain you, or does it excite and energise you?

What you will do

• Personal support and errands: Book personal appointments, run errands, and handle personal tasks so the CEO's time is freed for priorities.
• Travel and logistics: Plan and coordinate travel for outstation and overseas trips. You are expected to think critically and a step ahead, handling everything from flights and accommodation to the CEO's preferences on the ground, so each trip runs smoothly.
• Personal brand support: Because you travel with and work closely alongside the CEO, you will come to know his voice and thinking well. Capture photos and video for his personal brand, work with the brand team to shape content that sounds like him, and handle some of his messages and replies, for example on LinkedIn.
• Recruitment support: Coordinate and schedule interviews and keep the process organised and on track.
• Reporting and follow-up: Chase reports from the team on the CEO's behalf and check they are done correctly. Give the CEO a quick, honest read on whether the results are good or bad, so he can respond to the right person quickly.
• Stakeholder relations: Maintain strong relationships with key stakeholders, including thoughtful gestures such as sending gifts and notes.
• Confidentiality: Handle sensitive information with discretion and professionalism at all times.

What we are looking for

• Naturally good organisational skills along with a keen attention to detail.
• A strong sense of design and presentation: able to prepare and quality-check presentation decks and visual content (photos and video), whether producing it yourself or directing the team.
• Anticipates needs and solves problems before being asked, and is resourceful enough to find the best way forward without being told.
• Learns fast and works with minimal supervision, rarely needing the same thing explained twice.
• Strong time management: juggles multiple priorities and meets deadlines under pressure.
• Strong, organised note-taking: captures the essentials clearly and writes in a structured way.
• Takes pride in handling personal and confidential matters with discretion, even in situations you may disagree with or find difficult.
• Tech-familiar and comfortable with digital tools, social media, and productivity software such as Google Workspace and ChatGPT.
• Fluent English, spoken and written.
• Proficiency in Mandarin, spoken and written. This is needed to liaise with our Mandarin-speaking clients and stakeholders; we welcome fluent candidates of any background.
• Contactable during non-office hours for urgent matters that arise.
• A valid driving licence and your own reliable transport, with a willingness to travel outstation.
• Zero to five years of experience. Above all, adaptable and street-smart.
• Any extra skills or experience in Human Resources, Public Relations, Accounting, Legal, or Business Development would be a plus.

What you will be joining

You will be joining a group whose companies have collectively won multiple awards, delivered consistent revenue growth of more than 20% year-on-year, reached eight figures in revenue, and maintained above-industry-average profitability. You will work directly with a seasoned, award-winning entrepreneur, enabling and maximising his productivity, and be personally mentored and guided by an empathetic business leader along the way.

Our culture

The average age of our organisation is around 28, and the desire to grow is a common trait. The people who thrive here take great pride in their work and want to contribute meaningfully and completely, not merely to clock in. Our team is comfortable being called out when something does not meet the standard, with little offence taken personally. We value those who teach and mentor, which keeps the organisation helpful, while not carrying anyone who does not pull their own weight. To enjoy it here, you should appreciate high standards, prioritise growth, and thrive with humility.

Our progressive management runs self-evaluation exercises, culture days, team alignment, and town hall sessions. Perks include free parking, groceries, drinks, regular team-building activities, and company trips, and we are soon moving into a new premium office at Pavilion Damansara Heights.

What to expect from the work

You will enjoy this role if you have a natural desire to play a backend but crucial part in a fast-growing organisation, and take satisfaction in having indirectly enabled a large impact. We dedicate significant resources to developing our people: you will have access to training and mentorship to sharpen your skills and advance your career. As you grow, opportunities to lead and move into other roles will open up, should your growth match what those roles require.

A note

We receive more than 1,000 CVs every month, and we may miss some good candidates. If you believe you fit the role described, we celebrate persistence.