Personal Assistant

OUS Group of Companies; Kuala Lumpur; On-site; MYR 39,000 - 78,000; Full time

Benefits offered by this job

Medical Benefits

Dental Benefits

Optical Benefits

Group Term Life & Personal Accident

Performance Bonus & Increment

Company Trip & Events

Job summary

OUS Group of Companies is seeking a highly organized Personal Assistant to support the Company Director in Malaysia. The role includes attending meetings, taking minutes, managing schedules, coordinating travel, and preparing reports with utmost confidentiality.

The ideal candidate will be fluent in English, Malay and Mandarin, have strong time-management and multitasking skills, and be proficient in Microsoft Office.

Qualifications

• Proven experience as Confidential Secretary, Personal Assistant, Executive Assistant, or similar.
• Proficient in English, Malay and Mandarin (verbal & written).
• Maintain high level of integrity and discretion with confidential information.
• Strong time management and ability to multitask in a fast-paced environment.
• Able to work independently and handle pressure; travel when required.
• Degree in Business Administration, Management or related field is required.

Responsibilities

• Attend meetings with the Director, take minutes, and follow up on action items.
• Manage Director's calendar, arrange meetings and travel.
• Draft, review and manage emails, correspondence, and reports for the Director.
• Serve as liaison between the Director and stakeholders.
• Ensure confidentiality and professionalism in handling information.
• Prepare for meetings with documents, data, and presentations.
• Support the Director's daily business and personal tasks as required.

Skills

Time management

Multitasking

Organizational skills

English proficiency

Malay proficiency

Mandarin proficiency

Education

Minimum Degree in Business Administration, Management, or related field

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized, proactive, and resourceful Personal Assistant (PA) to the Company Director. The PA will act as the Director's right-hand support in both professional and administrative capacities. This includes attending meetings, taking minutes, managing daily schedules, following up on action items, and ensuring smooth coordination of the Director's tasks and commitments.

Key responsibilities

Accompany the Director to attend meetings, take accurate minutes, and ensure timely distribution and follow-up on action items.

Assist in managing the Director's calendar, including scheduling meetings, appointments, and travel arrangements.

Maintain a high level of confidentiality and professionalism in handling sensitive information.

Serve as the communication liaison between the Director and internal/external stakeholders.

Draft, review, and manage emails, correspondence, and reports on behalf of the Director.

Follow up with departments and teams on decisions or action plans as directed by the Director.

Assist in preparation for meetings and presentations, including compiling documents, data, and reports.

Support the Director in daily business and personal tasks as required.

Ensure the Director is well-prepared and briefed for all engagements.

Arrange and support the employees' engagement activities of the company.

About you

Proven experience as a Confidential Secretary, Personal Assistant, Executive Assistant, or similar role, preferably in a corporate or industrial environment.

Proficiency in English, Malay and Mandarin to effectively communicate with Mandarin-speaking clients (Verbal & Written skills).

High level of integrity and discretion in handling confidential information.

Strong time management, multitasking, and organizational skills.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Able to work independently and handle pressure in a fast-paced environment.

Must be flexible with working hours and able to travel when required.

Minimum Degree in Business Administration, Management, or related field.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Personal Assistant?
• Which of the following types of qualifications do you have?
• How would you rate your Bahasa Malaysia language skills?
• How many years of Stakeholder Communications experience do you have?
• Which of the following Microsoft Office products are you experienced with?
• How would you rate your Mandarin language skills?

Mining, Minerals & Metals 101-1,000 employees

We were established in 2011 as a leading provider of metal scrap, catering to the steel mills in Malaysia. In 2013, we expanded our scope and emerged as a prominent trader for natural resources such as iron ore, metallurgical coke throughout Malaysia and the Asia Pacific region. Committed to continuous expansion of mining assets, in 2017 we acquired our first iron ore mines in Malaysia, ensuring a reliable supply and self-sufficiency. We have acquired several additional iron ore mines, positioning ourselves as a prominent force in the iron ore industry.Our goal as part of the OUS Group is to be the strategic global partner of choice, delivering top-notch services to esteem business partners.

We were established in 2011 as a leading provider of metal scrap, catering to the steel mills in Malaysia. In 2013, we expanded our scope and emerged as a prominent trader for natural resources such as iron ore, metallurgical coke throughout Malaysia and the Asia Pacific region. Committed to continuous expansion of mining assets, in 2017 we acquired our first iron ore mines in Malaysia, ensuring a reliable supply and self-sufficiency. We have acquired several additional iron ore mines, positioning ourselves as a prominent force in the iron ore industry.Our goal as part of the OUS Group is to be the strategic global partner of choice, delivering top-notch services to esteem business partners.

Perks and benefits

• Medical Benefits
• Dental Benefits
• Optical Benefits
• Group Term Life & Personal Accident Benefits
• Performance Bonus & Increment
• Company Trip & Events