Personal Assistant

Fintrek Group; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Competitive salary package

Annual leave

Medical benefits

Performance bonus

Professional development opportunities

Job summary

Fintrek Group in Kuala Lumpur is seeking an Administrative Coordinator to support management with reports, proposals and scheduling. You will liaise with department heads, maintain records, assist partners in portfolio management, and coordinate client meetings while upholding confidentiality and high professionalism.

You should have a Diploma or Bachelor's in Business Administration or related field, strong communication, integrity and independence.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Human Resource Management, Management or a related field.
• High level of integrity and professionalism, with the ability to maintain strict confidentiality of sensitive company, employee and client information.
• Positive attitude, adaptable and willing to take on responsibilities beyond routine administrative duties.
• Proactive, resourceful and able to work independently with minimal supervision.
• Strong follow-up skills with the ability to monitor outstanding matters and ensure timely completion.
• Excellent interpersonal and communication skills when dealing with management, employees, clients and external parties.
• Possesses own transport.
• Proficient in Google Workspace and Microsoft Office tools; knowledgeable in Google Calendar, Forms, Sheets and Drive.
• Able to manage schedules, coordinate appointments and organise meetings using Google Calendar.
• Able to create, manage and maintain Google Forms for internal surveys, data collection, staff administration and other business purposes.
• Familiar with corporate internet banking (e-banking) platforms and online banking systems.
• Able to prepare and process online payments, including supplier payments, staff claims, payroll and statutory contributions.
• Familiar with payment verification, transaction tracking and maintaining proper payment records.
• Able to handle financial transactions responsibly, with a high level of accuracy, integrity and confidentiality.
• Proficient in Microsoft Office and Xero accounting software will be added advantages.
• Competitive salary packages, including performance bonus.
• Annual salary review.
• Annual leave and medical benefits.
• Opportunity for professional development.
• Reasonable workload with digital transformation and automation.
• Supportive and collaborative work environment.

Responsibilities

• Coordinate and follow up on management instructions, decisions and action items with relevant departments.
• Assist in preparing management reports, presentations and business proposals.
• Keeping and maintaining proper records and filing thereof.
• Assisting the partner with portfolio management.
• Liaise with department heads and team leaders to obtain updates on operational matters.
• Monitor deadlines and ensure assigned tasks are completed within the required timeframe.
• Liaising and communicating with stakeholders, company’s affiliates, partners, and staffs.
• Assist in managing and coordinating client meetings and appointments.
• Liaise with clients, bankers, government authorities and other external parties when required.
• Managing internal and external correspondence.
• Assist in preparing engagement letters, proposals, invoices and other business correspondence.
• Follow up on outstanding client-related administrative matters.
• Support the Managing Partner in business development activities and client relationship management.
• Handle confidential and sensitive information with a high level of professionalism and discretion.
• Exercise good judgement in prioritising tasks and managing competing deadlines.
• Undertake other ad-hoc and miscellaneuous assignments as delegated by the Managing Partner.

Skills

Communication skills

Attention to detail

Proactive mindset

Time management

Team collaboration

Education

Diploma or Bachelor's Degree in Business Administration or related field

Tools

Google Calendar

Google Forms

Google Sheets

Google Drive

Microsoft Office

Xero accounting software

Job description

• Coordinate and follow up on management instructions, decisions and action items with relevant departments.
• Assist in preparing management reports, presentations and business proposals.
• Keeping and maintaining proper records and filling thereof.
• Assisting the partner with portfolio management.
• Liaise with department heads and team leaders to obtain updates on operational matters.
• Monitor deadlines and ensure assigned tasks are completed within the required timeframe.
• Liaising and communicating with stakeholders, company’s affiliates, partners, and staffs.
• Assist in managing and coordinating client meetings and appointments.
• Liaise with clients, bankers, government authorities and other external parties when required.
• Managing internal and external correspondence.
• Assist in preparing engagement letters, proposals, invoices and other business correspondence.
• Follow up on outstanding client-related administrative matters.
• Support the Managing Partner in business development activities and client relationship management.
• Handle confidential and sensitive information with a high level of professionalism and discretion.
• Exercise good judgement in prioritising tasks and managing competing deadlines.
• Undertake other ad-hoc and miscellaneuous assignments as delegated by the Managing Partner.

Job Requirements:

• Diploma or Bachelor's Degree in Business Administration, Human Resource Management, Management or a related field.
• High level of integrity and professionalism, with the ability to maintain strict confidentiality of sensitive company, employee and client information.
• Positive attitude, adaptable and willing to take on responsibilities beyond routine administrative duties.
• Proactive, resourceful and able to work independently with minimal supervision.
• Strong follow-up skills with the ability to monitor outstanding matters and ensure timely completion.
• Excellent interpersonal and communication skills when dealing with management, employees, clients and external parties.
• Possesses own transport.
• Proficient in Google Workspace, particularly Google Calendar, Google Forms, Google Sheets and Google Drive.
• Able to manage schedules, coordinate appointments and organise meetings using Google Calendar.
• Able to create, manage and maintain Google Forms for internal surveys, data collection, staff administration and other business purposes.
• Familiar with corporate internet banking (e-banking) platforms and online banking systems.
• Able to prepare and process online payments, including supplier payments, staff claims, payroll and statutory contributions.
• Familiar with payment verification, transaction tracking and maintaining proper payment records.
• Able to handle financial transactions responsibly, with a high level of accuracy, integrity and confidentiality.
• Proficient in Microsoft Office and Xero accounting software will be added advantages.
• Competitive salary packages, including performance bonus.
• Annual salary review.
• Annual leave and medical benefits.
• Opportunity for professional development.
• Reasonable workload with digital transformation and automation.
• Supportive and collaborative work environment.