Personal Assistant

GT Mart Sdn Bhd; George Town; On-site; MYR 39,000 - 73,000; Full time

Benefits offered by this job

Public holidays recognition

Engagement activities

Festival celebrations

Free snacks and beverages

Company uniform

Positive working environment

Job summary

GT MART Sdn Bhd is seeking a proactive Personal Assistant/Administrative professional in Penang to manage calendars, coordinate travel, and prepare reports. The role requires Mandarin fluency, English and Bahasa Malaysia proficiency, and the ability to handle confidential information.

You will support the superior with meetings, correspondence, and coordination across internal teams and retail outlets, while organizing company events and monitoring deadlines. Prior retail/FMCG exposure is a plus.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Finance, Management or related field.
• 1–3 years in PA/EA or administrative role.
• Willing to support urgent coordination outside standard hours.
• Mandarin fluency is compulsory for Mandarin-speaking stakeholders.
• Fluent in English and Bahasa Malaysia.

Responsibilities

• Manage the superior's daily calendar, appointments and meetings.
• Coordinate travel arrangements, accommodation, and itineraries.
• Prepare reports, presentations, meeting minutes, and business correspondence.
• Screen phone calls and emails, and prioritise urgent matters.
• Follow up with internal teams, retail outlets, and suppliers on operational matters.
• Organise meetings, events and company functions.
• Maintain confidential files, records, and important documents.
• Assist in monitoring project deadlines and ad hoc administrative tasks.
• Prospecting and evaluating potential locations for new outlets.

Skills

Mandarin fluency

English proficiency

Bahasa Malaysia

Strong communication

Organisational skills

Education

Diploma or Bachelor's Degree in Business Administration / Finance / Management

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Job description

Recognition of All Public Holidays in Selangor

Employee Engagement Activities & Festival Celebrations

Free Badminton Activities

Free-flow Snacks and Beverages

Good and Positive Working Environment

Company Uniform Provided

Key responsibilities

Manage the Superior's daily calendar, appointments, and meetings

Coordinate travel arrangements, accommodation, and itineraries

Prepare reports, presentations, meeting minutes, and business correspondence

Screen phone calls and emails, and prioritise urgent matters

Follow up with internal teams, retail outlets, and suppliers on operational matters

Organise meetings, events, and company functions

Maintain confidential files, records, and important documents

Assist in monitoring project deadlines and support ad hoc administrative and operational tasks

Prospecting and evaluating potential locations for new outlets

About you

Diploma or Bachelor's Degree in Business Administration, Finance, Management, or a related field

Minimum 1–3 years of experience in a PA, Executive Assistant, or administrative role

Willing to support urgent coordination outside standard office hours when needed.

Mandarin fluency (verbal and written) is compulsory due to regular communication with Mandarin-speaking stakeholders

Fluent in English and Bahasa Malaysia

Strong communication and interpersonal skills

Proficient in Microsoft Office, including Excel, PowerPoint, Word, and Outlook

Strong organisational and multitasking abilities

Able to work independently and perform well under pressure

High level of professionalism and confidentiality

Experience in retail or FMCG is an added advantage

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• How many years' experience do you have as a Personal Assistant?
• How would you rate your Mandarin language skills?
• Which of the following Microsoft Office products are you experienced with?
• How would you rate your Cantonese language skills?
• Are you willing to travel for this role when required?
• How many years of experience do you have in the FMCG Industry?

Retail & Consumer Products 101-1,000 employees

Welcome to GT MART, one of Malaysia’s leading retail and e-commerce grocery platforms. Our rapid growth is driven by a dynamic team of talented and young professionals who are passionate about delivering exceptional service and value to our customers.

At GT MART, we pride ourselves on being a one-stop solution for all your grocery needs. Our platform offers a wide range of high-quality products at competitive prices, ensuring that our customers enjoy both convenience and affordability.

Welcome to GT MART, one of Malaysia’s leading retail and e-commerce grocery platforms. Our rapid growth is driven by a dynamic team of talented and young professionals who are passionate about delivering exceptional service and value to our customers.

At GT MART, we pride ourselves on being a one-stop solution for all your grocery needs. Our platform offers a wide range of high-quality products at competitive prices, ensuring that our customers enjoy both convenience and affordability.