Executive Assistant to Director

GION FILTERS SDN BHD; Shah Alam; On-site; MYR 48,000 - 72,000; Full time

Job summary

GION FILTERS SDN BHD is seeking an experienced executive assistant to provide direct support to the Director. This role involves monitoring daily operations across Human Resources, Accounting & Finance, Production, Purchasing, and Administration, and preparing management reports.

You will review reports for accuracy, coordinate with department heads, track project progress, and prepare meeting minutes. The position requires handling confidential information with integrity and conducting research

Qualifications

• Provide executive support to the Director.
• Coordinate across departments to monitor operations and ensure assignments are carried out.

Responsibilities

• Provide executive and administrative support to the Director.
• Monitor and review daily operations across HR, Accounting & Finance, Production, Purchasing, Administration.
• Review reports and operational data for accuracy and issues.
• Assist in analyzing business performance and preparing management reports.
• Coordinate with department heads and ensure timely action items.
• Attend meetings with the Director and prepare minutes and follow-ups.

Skills

Executive support

Operations coordination

Report preparation

Meeting minutes

Confidentiality

Education

Diploma in Business Administration

Tools

MS Office

Job description

• Provide executive and administrative support directly to the Director.
• Monitor and review daily operations across various departments, including:
  • Human Resources
  • Accounting & Finance
  • Production
  • Purchasing
  • Administration
• Review reports, figures, and operational data to ensure accuracy and identify abnormalities or potential issues.
• Assist the Director in analyzing business performance and preparing management reports.
• Coordinate with department heads to ensure assignments and management decisions are carried out effectively.
• Monitor project progress, follow up on action items, and ensure timely completion.
• Attend meetings with the Director and prepare meeting minutes, reports, and follow-up actions.
• Handle confidential company information with the highest level of integrity.
• Perform research, prepare presentations, and undertake special assignments as directed by the Director.