People & Culture Assistant

Lyreco Singapore Malaysia; Johor; On-site; MYR 36,000 - 54,000; Full time

Job summary

Lyreco Singapore Malaysia is seeking a P&C Assistant to provide administrative and operational support to the People & Culture function while overseeing office administration for smooth daily operations in Johor.

You will coordinate end-to-end onboarding, manage exit clearance, payroll documentation, and HR records. The role also involves training coordination, employee engagement, and insurance administration, with the opportunity for growth in a dynamic environment.

Qualifications

• Diploma or Bachelor’s degree in HR Management, Business Administration, Management, or related field.
• 1–2 years of experience in HR administration or related role preferred; fresh graduates considered.
• Good knowledge of HR practices, employment laws, payroll, and leave administration.
• Strong English and Bahasa Malaysia language skills; other languages an advantage.

Responsibilities

• Coordinate end-to-end onboarding for new employees.
• Coordinate employee exit clearance and approvals for payroll processing.
• Submit clearance docs to P&C team for payroll processing.
• Manage pantry inventory and office housekeeping duties as needed.
• Assist in sourcing training programs and coordinating registrations and payments.
• Support company events and HR documentation maintenance.

Skills

HR administration

Leave administration

Payroll basics

Recruitment basics

English proficiency

Bahasa Malaysia

Education

Diploma or Bachelor's Degree in HR Management / Business Administration

Tools

MS Office

Job description

The P&C Assistant provides administrative and operational support to the People & Culture function while overseeing office administration activities to ensure smooth daily operations

Employee Onboarding & Offboarding

• Coordinate end-to-end onboarding activities for new employees.
• Coordinate employee exit clearance by preparing clearance forms and obtaining approvals from relevant departments.
• Submit completed clearance documentation to the P&C team for payroll processing

Office Administration

• Manage pantry inventory and ensure purchases remain within the approved budget.
• Ensure cleanliness and proper maintenance of pantry areas in both office and warehouse.
• Assist with office housekeeping standards when required.

Learning & Development Support

• Assist in sourcing suitable training programs for employees.
• Coordinate course registrations and training payments.
• Liaise with training providers regarding schedules and logistics.

Employee Engagement

• Coordinate and support company events

HR Administration

• Record and maintain employee leave records.
• Generate daily attendance reports.
• Maintain accurate employee records and HR documentation.
• Provide general administrative support to the P&C department.
• Administrate company insurance scheme and etc
• Undertake any other duties and responsibilities assigned by the Manager or Management that are commensurate with the role.

Qualifications

• Diploma or Bachelor's Degree in Human Resources Management, Business Administration, Management, or a related field.
• 1-2 years of experience in HR administration or a related administrative role is preferred. Fresh graduates may also be considered.
• Basic knowledge of HR practices, employment laws, payroll, employee records, recruitment, and leave administration.
• Good command of English and Bahasa Malaysia. Other languages are an advantage.
• Willingness to learn and ability to handle multiple HR tasks and deadlines