Payroll Specialist

Toll Group; Malaysia; On-site; MYR 60,000 - 80,000; Full time

Job summary

Toll Group is seeking a Payroll Specialist in Malaysia to manage payroll operations across Asia and/or EMEA. The role requires accuracy, regulatory compliance, and collaboration with HR, Finance, and external vendors.

Ideal candidates have 1–2 years of payroll experience, proficiency in Workday and Excel, and strong attention to detail. Mandarin and/or Thai language skills are a plus to support regional activities.

Qualifications

• Bachelor's degree in Accounting, Finance, HR, Business Administration, or related field.
• 1-2 years of payroll processing experience, preferably in a regional or multi-country payroll environment.
• Proficiency in Workday or payroll service provider platforms and Microsoft Excel.
• Familiarity with payroll legislation across Asia and/or EMEA countries.
• Strong attention to detail, accuracy, and the ability to handle confidential information with discretion.
• Excellent communication, stakeholder management, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency in Mandarin and/or Thai would be an added advantage.

Responsibilities

• Process payroll for assigned countries, ensuring accuracy, timeliness, and compliance with established payroll procedures.
• Validate payroll inputs, including earnings, deductions, taxes, benefits, and other payroll-related transactions.
• Coordinate with HR, Finance, employees, and external payroll vendors to resolve payroll queries, discrepancies, and issues in a timely manner.
• Ensure compliance with local labor laws, statutory requirements, tax regulations, and company policies.
• Maintain accurate payroll records and prepare reports to support audits, reconciliations, and management reporting.
• Collaborate with cross-functional teams on payroll system implementations, integrations, process improvements, and automation initiatives.
• Support off-cycle payroll processing, year-end payroll activities, statutory reporting, and tax filings as required.
• Identify opportunities to improve payroll processes, controls, and service delivery standards.

Skills

Excellent communication

Stakeholder management

Problem solving

Mandarin/Thai advantage

Education

Bachelor's degree in Accounting, Finance, HR, Business Administration, or related field

Tools

Workday

Payroll service providers

Microsoft Excel

Job description

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post — www.tollgroup.com

The Payroll Specialist will manage payroll operations for multiple countries across Asia and/or EMEA, ensuring accurate and timely payroll processing while maintaining compliance with local regulations and company policies. This role requires a detail-oriented individual with strong analytical skills, experience working with payroll systems, and the ability to collaborate effectively with internal and external stakeholders.

Key Responsibilities

• Process payroll for assigned countries, ensuring accuracy, timeliness, and compliance with established payroll procedures.
• Validate payroll inputs, including earnings, deductions, taxes, benefits, and other payroll-related transactions.
• Coordinate with HR, Finance, employees, and external payroll vendors to resolve payroll queries, discrepancies, and issues in a timely manner.
• Ensure compliance with local labor laws, statutory requirements, tax regulations, and company policies.
• Maintain accurate payroll records and prepare reports to support audits, reconciliations, and management reporting.
• Collaborate with cross-functional teams on payroll system implementations, integrations, process improvements, and automation initiatives.
• Support off-cycle payroll processing, year-end payroll activities, statutory reporting, and tax filings as required.
• Identify opportunities to improve payroll processes, controls, and service delivery standards.

Qualifications

• Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
• 1 to 2 years of payroll processing experience, preferably in a regional or multi-country payroll environment.
• Proficiency in payroll systems (e.g., Workday, payroll service provider platforms) and Microsoft Excel.
• Familiarity with payroll legislation, statutory requirements, and employment-related regulations across Asia and/or EMEA countries.
• Strong attention to detail, accuracy, and the ability to handle confidential and sensitive information with discretion.
• Excellent communication, stakeholder management, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency in Mandarin and/or Thai would be an added advantage to support regional payroll operations and stakeholder collaboration.

What moves you?

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.

You must be entitled to work in Malaysia and be prepared to undertake pre-employment checks including a criminal history check and medical.

We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow through curiosity, with industry-leading training, alongside talented experts. Play a vital role to deliver what matters while taking on diverse challenges and new responsibilities to move you, our customers and our world further.

To find out more about us visit www.careers.tollgroup.com

Visit https://www.careers.tollgroup.com to learn more.