Logistics Operations Associate (Mandarin proficient)

Toll Group; Malaysia; On-site; MYR 30,000 - 54,000; Full time

Job summary

Toll Group in Malaysia is seeking a Data Management Specialist to ensure accurate export data processing and compliance with our Export SOPs. You will handle Quick Bookings in CargoWise, consolidate shipments, and generate clear shipper instructions while safeguarding data integrity.

Fluent English and Mandarin are required to engage with overseas partners and customers. Strong attention to detail, proficiency in Microsoft Office, and the ability to learn new systems will help you succeed in a

Qualifications

• English and Mandarin written and spoken proficiency required.
• Strong attention to detail with data accuracy.
• Experience with freight forwarding data and documentation is a plus.

Responsibilities

• Accurately manage and input export data per SOP.
• Create and manage Quick Bookings in CargoWise.
• Prepare Shipper's instructions and consolidation registrations.
• Respond to information inquiries with accuracy and timeliness.
• Perform quality checks and maintain data confidentiality.
• Communicate with Mandarin-speaking partners to support exports.

Skills

Data entry

Data accuracy

English language

Mandarin communication

Microsoft Office

Tools

CargoWise

Job description

About Toll Group At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post — www.tollgroup.com

Your Role

Contributing to Global Export Success. You will be a crucial member of our team, responsible for ensuring the smooth and accurate processing of export shipments.

• Become a Data Management Specialist: Accurately manage and input critical export data, adhering to our established Export Standard Operating Procedures to ensure compliance and efficiency.
• Drive Booking Efficiency: Independently create and manage Quick Bookings within the CargoWise system, utilizing booking confirmations to initiate the shipment process.
• Oversee Shipment Consolidation: Take ownership of consolidation registrations and generate precise Shipper's instructions, ensuring clear communication for seamless handling.
• Serve as a Key Information Contact: Proactively respond to information inquiries with accuracy and efficiency, and effectively access and manage relevant shipment documentation.
• Champion Accuracy and Collaboration: Conduct thorough quality checks on completed work to guarantee accuracy and proactively communicate with internal and external stakeholders via email to ensure smooth operations.
• Maintain Data Integrity: Uphold the highest standards of confidentiality for sensitive customer and company information.
• Facilitate International Partnerships: Utilize your written Mandarin skills to effectively communicate with our partners, fostering strong working relationships.

What You'll Need to Succeed

Language Skills: Strong written and spoken English and Mandarin are required, as this role supports export operations and involves regular communication with Mandarin-speaking customers, partners, and overseas stakeholders.

• Data Accuracy: Excellent attention to detail with the ability to perform accurate and efficient data entry.
• Technical Skills: Proficiency in Microsoft Office applications (Word, Excel, and Outlook) and the ability to learn new systems such as CargoWise.
• Learning Agility: A strong interest in building a career within the freight forwarding and international logistics industry.
• Communication: Strong interpersonal and written communication skills with the ability to collaborate effectively across teams.
• Flexibility: Willingness to work flexible hours, including weekends and public holidays, based on operational requirements and global time zone coverage.

What We Offer

• A supportive and collaborative work environment where you can learn and grow.
• Hands-on experience in the dynamic field of international logistics.
• Opportunities for professional development and career advancement.
• The chance to contribute meaningfully to a global operation.

What moves you?

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

Are you excited about this role but are concerned you don’t meet all the requirements? We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you’re interested in this role but your past experience doesn’t align perfectly then please talk to us – you may be just the right candidate for this or other roles we have coming up. At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.

You must be entitled to work in Malaysia and be prepared to undertake pre-employment checks including a criminal history check and medical.

Visit https://www.careers.tollgroup.com to learn more.