Payroll & HR Admin Specialist (Part-Time)

Clarks; Kuala Lumpur; On-site; MYR 20,000 - 33,000; Part time

Job summary

Jora Malaysia is seeking a part-time Administrative Assistant to provide payroll and HR support across Singapore and Malaysia. You will handle payroll inputs, employee data, and reporting, ensuring accuracy and timely processing.

The role collaborates with the Payroll Specialist and HR team, maintains records, supports onboarding/offboarding, and answers routine queries. Proficiency in Excel and discretion with confidential data are essential.

Qualifications

• Strong attention to detail and high levels of accuracy.
• Good organisational and time management skills.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Willingness to learn payroll and HR processes.
• Experience in Payroll Administration, HR Administration, Finance Administration, or Shared Services.
• Basic understanding of employment administration processes.
• Experience maintaining employee records and databases.
• Experience supporting payroll activities or working with payroll providers.

Responsibilities

• Support payroll inputs for Singapore and Malaysia payrolls.
• Assist with maintaining payroll records and supporting documentation.
• Review employee data changes, including new starters, leavers, salary changes, overtime, allowances, and leave adjustments.
• Assist with payroll validation activities and identify discrepancies.
• Prepare payroll reports and support payroll reconciliations.
• Maintain accurate payroll records and audit trails.
• Work with Payroll Specialist and external payroll providers to support timely payroll processing.
• Support onboarding and offboarding administration processes.
• Prepare employment-related documentation, including contracts, letters, and employee communications.
• Maintain employee records and ensure HR system data remains accurate and up to date.
• Assist with employee lifecycle changes, including transfers, promotions, probation reviews, and contract amendments.
• Support benefits administration and leave management activities.
• Ensure all employee documentation is filed and retained in accordance with company procedures.
• Act as a first point of contact for routine payroll and HR administration queries.
• Provide professional and timely support to employees and managers.
• Escalate complex payroll, HR, or compliance matters to the Payroll Specialist where appropriate.
• Maintain confidentiality of payroll and employee information.
• Support statutory reporting requirements and audit requests.
• Assist in maintaining payroll and HR procedures and documentation.
• Ensure all activities are completed in accordance with company policies and local legislative requirements.
• Support process improvement initiatives within Payroll and HR.
• Assist with system testing, upgrades, and implementation activities as required.
• Contribute to maintaining strong payroll and HR controls and governance processes.

Skills

Attention to detail

Organisational skills

Excel proficiency

Communication skills

Discretion

Willingness to learn

Payroll experience

HR administration

Data management

Tools

BIPO Payroll

Dayforce

Job description

Jora Malaysia is seeking a part-time Administrative Assistant to provide payroll and HR support across Singapore and Malaysia. You will handle payroll inputs, employee data, and reporting, ensuring accuracy and timely processing.

The role collaborates with the Payroll Specialist and HR team, maintains records, supports onboarding/offboarding, and answers routine queries. Proficiency in Excel and discretion with confidential data are essential.