P2P Finance Assistant – Facilities Management

Cushman & Wakefield; Kuala Lumpur; On-site; MYR 42,000 - 66,000; Full time

Benefits offered by this job

Career development

Diversity & Inclusion

Job summary

Cushman & Wakefield in Kuala Lumpur is seeking a P2P Finance Assistant within Facilities Management to support day-to-day operational accounting, AP activities, and P2P execution.

You will coordinate PR/PO, SES/GR, invoice tracking, and resolve posting issues with AP, vendors, and procurement teams. Strong SAP and Excel skills are essential.

Qualifications

• Diploma or Bachelor's degree in Finance, Accounting, Business Administration, Supply Chain, Operations Management, or a related discipline.
• Experience: Minimum 2 years in Shared Services, P2P, AP or related roles.
• Proven experience using SAP or ERP systems for PO, invoice processing, vendor admin, or financial coordination.
• Strong Excel skills for data tracking and variance analysis.

Responsibilities

• End-to-End P2P operations for Facilities Management, including PR support, PO follow-up, SES/GR coordination, and invoice tracking.
• Resolve invoice, posting, and payment issues with AP, vendors, FM requestors, Controllers, and Procurement.
• Coordinate vendor master data creation and maintenance with requestors, approvers, Procurement, and Master Data teams.
• Coordinate monthly FM cost allocations and recharge activities (meals, coffee bar, shuttle, service charges).
• Prepare accruals and JV requests with complete documentation.
• Support NTBT and intercompany billing activities, including validation and allocation reviews.
• Support SAP reporting, data validation, and ensure accuracy and audit readiness.
• Maintain SOPs, SharePoint guides, training materials, and workflow documentation for P2P processes.
• Assist transition and business continuity with process documentation and knowledge transfer.

Skills

Analytical skills

Stakeholder management

Multitasking

Communication (English/Chinese)

Education

Diploma or Bachelor's degree in Finance/Accounting/Business

Tools

SAP

Microsoft Excel

Job description

Job Title

P2P Finance Assistant – Facilities Management

Job Description Summary

Support the day-to-day operational accounting, financial administration, and Procure-to-Pay (P2P) activities for a leading multinational account. This role focuses on end-to-end P2P execution, SAP administration, cost allocation analysis, and financial problem-solving to ensure reporting integrity, audit readiness, and seamless business continuity across assigned client operations.

Job Description

About the role:

End-to-End P2P Operations & Dispute Resolution

• Manage daily Facilities Management (FM) Procure-to-Pay (P2P) operations, including purchase requisition (PR) support, purchase order (PO) follow-up, service entry sheet/goods receipt (SES/GR) coordination, and invoice tracking.

• Resolve invoice, Workcycle, PO, and financial posting issues by coordinating with Accounts Payable (AP), vendors, FM requestors, Controllers, and Procurement teams.

• Coordinate vendor master data creation and maintenance, working closely with requestors, approvers, Procurement, and Master Data teams.

2. Cost Allocation, Ledgers & Intercompany Billing

• Coordinate monthly FM cost allocation and recharge activities, including meal, coffee bar, shuttle bus, and facilities service charge allocations.

• Prepare accrual and journal voucher (JV) requests, ensuring complete G/L, cost centre, approval, and supporting documentation requirements.

• Support New-To-Business Transfer (NTBT) and intercompany billing activities, including billing validation, payment tracking, and allocation reviews.

3. SAP Reporting, Data Validation & Support

• Supporting the preparation and extraction of SAP cost reports and allocation data for reporting requirements.

• Validate SAP data against supporting files and source information to ensure accuracy, completeness and consistency.

• Standardize trackers, working files, and version control practices to enhance audit readiness, traceability, and operational efficiency.

4. Documentation, Knowledge Management & Business Continuity

• Maintain and update standard operating procedures (SOPs), SharePoint guides, training materials, and workflow documentation for P2P, cost allocation, asset requests, and REFM service completion processes.

• Support transition and business continuity activities through process documentation, finance data validation, knowledge transfer, and operational readiness planning.

About you:

• Education: Diploma or Bachelor's degree in Finance, Accounting, Business Administration, Supply Chain, Operations Management, or a related discipline.

• Experience: Minimum 2 years and above of professional experience in Shared Services, Procure-to-Pay (P2P), Accounts Payable (AP), Operations Administration, or similar operational support roles.

• Technical Skills: Proven experience using SAP or other enterprise ERP systems for purchase orders, invoice processing, vendor administration, or financial coordination. Advanced proficiency in Microsoft Excel for tracking data and variance analysis.

• Core Competencies: Strong organizational, analytical, and stakeholder management skills, with the ability to coordinate multiple regional activities while maintaining high accuracy and attention to detail.

• Languages: Good written and verbal communication skills in both Chinese and English to support multi-site and multinational environments.

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;

• Career development and a promote from within culture;

• An organisation committed to Diversity and Inclusion

• We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

INCO: “Cushman & Wakefield”