Finance & Admin Executive

CBRE; Kota Tinggi; On-site; MYR 135,000 - 212,000; Full time

Job summary

CBRE is seeking a Finance & Admin Executive based in Singapore to deliver financial and administrative services for the FM contract. You will manage POs, GRs, vendor invoices, client billings, and month-end close while supporting reporting and vendor onboarding.

The role requires strong MS Office skills, stakeholder management, and a customer-focused mindset, with knowledge of systems like Coupa, PeopleSoft and Power BI considered an advantage.

Qualifications

• Diploma in Business Administration / Accounting & Finance or related discipline.
• Proficient in Microsoft Office (Excel, PowerPoint, Word).
• Knowledge of Coupa/myBuy, PeopleSoft, iScala, Power BI is a plus.
• Able to manage internal and external stakeholders in a matrix organisation.
• Strong client focus with a passion for delivering excellent customer service.

Responsibilities

• Raise purchase orders (PO), perform goods receipt (GR) for services, and liaise with vendors and shared service centre on invoices and payments.
• Track vendor costs against budget and client funding.
• Raise and submit client billings and follow up on collections.
• Support Finance Manager in month-end close by determining revenue and cost accruals.
• Review Power BI dashboards and finance packs to monitor P&L, UBR, AR, WIP, open POs and accruals.
• Onboard vendors and obtain quotations based on contract specs and service requirements.
• Support operations team in assessing supplier performance and update feedback in mySupplier.

Skills

Stakeholder management

Time management

Customer service

Communication

Organizational skills

Education

Diploma in Business Administration / Accounting & Finance

Tools

Coupa

myBuy

PeopleSoft

iScala

Power BI

Job description

Based in Singapore - As a CBRE Finance & Admin Executive, you will provide exceptional financial and administrative services to the facilities management (FM) contract, client and operations team. To be successful in the role, it is key that the Contract Support understands contract, procedures, processes, and operates them to the required standards.

What You’ll Do:

• Raise purchase orders (PO), perform good receipting (GR) for services delivered, and liaise with vendors and shared service centre on vendor invoices and their payments.
• Keep track of vendor costs against budget and client funding.
• Raise and submit client billings to client and follow up on collection
• Support Finance Manager in contract finance month-end close by determining revenue and cost accruals.
• Review Power BI dashboards and finance packs to monitor P&L, unbilled revenue (UBR), AR, work-in-progress (WIP), open POs and aged accruals.
• Apply necessary building access when required
• Provide helpdesk support, including logging, distributing, and closing enquiries.
• Support the Contract Manager in monitoring the team attendance and overtime
• Support Contract Manager in internal and client reporting, such as internal contract review (AIQ) and customer monthly management report (MMR).
• Maintain Sharepoint / coordinate with team members on service report submissions
• Onboarding of vendors, and obtain quotations based on contract specifications and service requirements.
• Support operations team in assessing supplier performance and update feedback in mySupplier.

What You’ll Need:

• Minimum Diploma in Business Administration / Accounting & Finance or a related discipline.
• Strong computer literacy with proficiency in Microsoft Office (e.g Excel / Powerpoint / Word)
• Candidates with knowledge of systems such as Coupa/myBuy, PeopleSoft, iScala, Power BI will have an added advantage.
• Able to manage both internal and external stakeholders in a matrix organisation through effective communication and relationship building.
• Strong client focus with a passion for delivering excellent customer service.
• Demonstrate interest in learning and understanding the facilities management business and operations.
• Results-oriented with strong attention to detail and accuracy.
• Excellent time management and organisational skills, with the ability to manage multiple priorities and voluminous information.
• Maintain a professional, confidential, and discreet approach at all times.

CBRE Group, Inc. (NYSE:CBRE) is the world’s largest commercial real estate services and investment firm, with a global lead in leasing, sales, property management, outsourcing, and valuation. We also operate major subsidiaries including Trammell Crow Company (development), CBRE Investment Management, Industrious (flexible workplaces), and Turner & Townsend (project/program management). With over 140,000 employees in 100+ countries, CBRE is a Fortune 500 company, consistently recognized for leadership, ethics, sustainability, and diversity.

CBRE Group, Inc. (NYSE:CBRE) is the world’s largest commercial real estate services and investment firm, with a global lead in leasing, sales, property management, outsourcing, and valuation. We also operate major subsidiaries including Trammell Crow Company (development), CBRE Investment Management, Industrious (flexible workplaces), and Turner & Townsend (project/program management). With over 140,000 employees in 100+ countries, CBRE is a Fortune 500 company, consistently recognized for leadership, ethics, sustainability, and diversity.