Facilities Coordinator

C&W SERVICES (S) PTE. LTD.; Kuala Lumpur; On-site; MYR 90,000 - 150,000; Full time

Benefits offered by this job

Employee benefits program

Job summary

Cushman & Wakefield in Kuala Lumpur is seeking a Facilities Manager to oversee day-to-day operations of the campus facilities, including janitorial, life-safety, engineering and general maintenance, ensuring alignment with contracts and client directives.

The ideal candidate has 3–5 years of commercial/industrial real estate experience, strong budgeting and contract-management skills, proficiency in MS Office, and the ability to read blueprints and operate Building Management Systems.

Qualifications

• 3–5 years of relevant facility management experience in commercial/industrial real estate.
• Ability to read construction specifications and blueprints.
• Strong budgeting, contract language understanding and financial tracking.

Responsibilities

• Ensure day-to-day operations of the facility, including janitorial, life-safety, engineering, site services, and general maintenance.
• Review contracts regularly and bid out as required; verify invoices match pricing.
• Supervise maintenance programs for interior and exterior conditions.
• Respond promptly to requests for building maintenance and contract program needs.
• Compile documentation and reports: manuals, logs, invoices, and annual property reports.
• Prepare budgets, financial reports, contracts and purchase orders.
• Support capital budgets planning and five-year maintenance plans.
• Monitor insurance compliance and coordinate claims; inspect facilities and report findings.
• Foster DEI and provide work-life balance within a flexible, technology-enabled environment.

Skills

Facilities management

Budgeting

Contract management

MS Office

Blueprint reading

Tools

Building Management Systems

Job description

Ensure the day-to-day operations of the facility(s) or campus, including janitorial, life-safety, engineering, site services, and general maintenance are implemented and carried out in a manner consistent with C&W policies and client directives. Ensure all contracts are reviewed on a regular basis and are bid out as required and confirm invoices match contract pricing

Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties

Under the direction of the Facility Manager, respond promptly to requests for building maintenance, repairs, cleaning needs, etc. from building occupants and for the implementation of ongoing contract programs to address and resolve needs and problems

Compile information necessary to ensure all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year- end Performance Report and other reports and documentation as required

Prepares budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex as directed

Assist in providing information and reports necessary for the development of capital budgets for the facility. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives

Collect, analyze and prepare reports of such statistical data as may be required to provide accurate and current assessment of facility management objectives

Expected to be thoroughly familiar with the management contract, vendor agreements, and other building/facility contracts and all requirements contained therein

Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required

Proactively inspect the facility, systems, rooms, common areas, etc. and report back any findings or issues to the Facility Manager

About you:

A minimum of 3-5 years relevant experience, preferably in commercial or industrial real estate with facility management experience required

Experience in maintenance, construction, engineering and all facets of property operation and building management preferred

Ability to read and understand construction specifications and blueprints

Proficient in understanding management agreements and contract language

Skilled in Building Management Systems maintenance and monitoring

Excellent computer and systems knowledge; Strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint)

Strong discipline of financial management including financial tracking, budgeting and forecasting

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

Being part of a growing global company;

Career development and a promote from within culture;

An organisation committed to Diversity and Inclusion

We’re committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.