OSH Coordinator / HSE Administrator & Document Controller

QESH @ Amove Resources Sdn Bhd; Seberang Perai; Sur place; MYR 33 000 - 60 000; Plein temps

Résumé du poste

QESH @ Amove Resources Sdn Bhd is seeking a diligent QEHS Administrative Assistant to support the QEHS Department with documentation and record-keeping. The role covers document control, training coordination, audits and inspections to ensure compliance with ISO standards.

You will maintain, update and control QEHS documents, forms and registers, and assist in daily QEHS activities. Strong organizational skills and familiarity with Office apps are essential.

Qualifications

• Diploma or Certificate in OSH, Environmental, Business Admin or Document Control.
• 1–2 years QEHS administration or similar role.
• Proficient in Microsoft Office, esp. Excel and Word.
• Strong documentation, filing and record-keeping skills.
• Ability to maintain trackers and follow expiry dates.

Responsabilités

• Maintain Master Document List with revisions and archiving.
• Support ISO 9001, ISO 14001 and ISO 45001 audits.
• Manage QEHS Training Matrix and training records.
• Track competency for forklift, riggers, first aiders, etc.
• Coordinate refresher training and renewals.
• Maintain CIDB registrations and related records.
• Update QEHS Incident Register and actions.
• Manage vehicle and equipment compliance records.
• Prepare QEHS reports and statistics.

Connaissances

Microsoft Office

Excel

Documentation

Communication

Coordination

Formation

Diploma/Certificate in OSH

Description du poste

Provide administrative support to the QEHS Department and assist in daily QEHS activities, meetings, training, audits and inspections. Maintain, update and control QEHS documents, procedures, forms, checklists, registers and records in accordance with the company's document control system.

[Have Experience In Occupational Health Safety & Environmental] [Minimum 1 Year]

Key responsibilities

Maintain the Master Document List, including document revision, distribution, withdrawal, filing and archiving

Assist in maintaining documentation and records for ISO 9001, ISO 14001 and ISO 45001 requirements, including internal, external and customer audits

Maintain the QEHS Training Matrix and monitor planned versus completed training, employee attendance, certificates and competency records

Maintain the Competency Register and monitor competency requirements and expiry dates for forklift operators, riggers, scaffolders, first aiders, emergency responders and other competent personnel

Coordinate refresher training, certification renewals and other competency-related requirements before expiry

Maintain and monitor CIDB registrations, licences, permits, certifications and other QEHS-related statutory records, including renewal due dates

Maintain and update the QEHS Incident Register, including incidents, near misses and property damage cases, and assist with tracking related actions

Maintain and update vehicle and equipment compliance records, including preventive maintenance, servicing, repairs, inspections, certification, insurance, road tax and other applicable documentation

Maintain PPE records, including stock, issuance, replacement and related documentation, and liaise with suppliers for PPE, safety equipment and QEHS requirements

Prepare and maintain QEHS reports, statistics, trackers, correspondence and document submissions, ensuring information is accurate, updated and readily retrievable

About you

Diploma or Certificate in Occupational Safety & Health, Environmental, Business Administration, Document Control or related field

1–2 years of experience in QEHS administration, document control, HSE administration or similar role (advantageous)

Good knowledge of Microsoft Office, especially Excel and Word

Good documentation, filing and record-keeping skills

Able to maintain trackers and follow up on expiry dates, renewals and outstanding actions

Good communication and coordination skills

Able to work independently and manage multiple administrative tasks

Organised, detail-oriented and willing to learn

Experience in ISO 9001 / ISO 14001 / ISO 45001 documentation (added advantage)

Experience with CIDB, training/competency records, vehicle maintenance records or safety documentation (added advantage)