Operations Procurement & Contracts Specialist (Sedenak, Johor)

K2 STRATEGIC; Sedenak; On-site; MYR 120,000 - 180,000; Full time

Job summary

K2 STRATEGIC, an international developer and operator of data centre infrastructure, seeks a skilled procurement professional to own end-to-end sourcing of services, materials, and spares. Based in Malaysia, you will ensure compliant, timely, and cost-effective procurement that supports uptime and lifecycle performance of critical MEP assets.

You will lead supplier onboarding, contract administration, and spend governance across sites, liaise with legal and operations, and drive continuous

Qualifications

• Diploma / Bachelor’s degree in engineering field, cost consultant or equivalent.
• 3+ years’ experience in procurement, contract administration; data centres or heavy MEP Infra preferred.
• Proficient in end-to-end procurement process.
• Strong communication, negotiation and influencing skills.
• Meticulous, analytical, proactive, and able to work independently to tight timelines.

Responsibilities

• Lead competitive sourcing, evaluation, and recommendations to contract award and handover.
• Align scope, technical specs, method statements, and commissioning criteria with Technical and Operation Team.
• Ensure strict adherence to procurement policies, approval limits, audit trails, and segregation of duties.
• Review and validate supplier invoices, variations, and claims against contract terms, SLAs, and site acceptance criteria.
• Execute purchase and replenishment orders; reconcile receipts, usage, and stock variances.
• Manage commercial change control, instructions, and final account.
• Liaise with internal legal team the contract lifecycle, oversee contract documentation, negotiate contract details and administer maintenance and services contracts.
• Lead supplier management process, ensure compliance with contract terms, mitigate supplier risks, and conduct inventory analysis.
• Coordinate suppliers onboarding including supplier screening (Financial, HSE, ESG, cybersecurity as applicable).
• Monitor supplier performance, facilitate supplier reviews, address resource / budgetary issue, escalations, corrective action tracking and post-incident debriefs to drive continuous improvement.
• Publish monthly dashboards: spend by category/site, savings/avoidance, supplier performance, claims status, inventory KPIs.
• Safekeep contracts, drawings, performance bonds, insurance certificates, warranties, and final accounts (auditable repository).
• Drive process improvement (lead times, first-time-right PO/GR, automation, template standardization).
• Primarily office-based with regular collaboration across departments and regions.
• Occasional travel to active construction and operational data center sites for inspections, meetings, and contract assessments.
• The role may involve working in high-security environments and exposure to technical equipment areas where safety protocols must be strictly followed.

Skills

End-to-end procurement

Negotiation

Contract administration

Supplier management

Data analysis

Education

Bachelors in Procurement & Supply

Diploma in Logistics Management

Job description

Job Summary

K2 is an international developer, owner and operator of hyper-scale digital infrastructure assets. Specialised in providing critical digital infrastructure in the form of Data Centre environments to leading technology companies, lay the physical foundations of the internet, cloud services and tomorrow's digital solutions. With proven track record operating to world leading service levels, we pride ourselves in being technically focused long-term partners, providing our customers peace of mind when investing in significant physical network, storage and computing resources that provide the digital solutions to millions of users around the world. We seek to hire the best talent in the industry. Own and execute the E2E operations procurement cycle, ensuring compliant, timely, and cost-effective sourcing of services, materials, and critical spares that support uptime, safety, and lifecycle performance of MEP infrastructure.

Key Responsibilities

Procurement Execution & Compliance

• Lead competitive sourcing, evaluation, and recommendations to contract award and handover including but not limited to MEP refresh / retrofit projects
• Align scope, technical specs, method statements, and commissioning criteria with Technical and Operation Team
• Ensure strict adherence to procurement policies, approval limits, audit trails, and segregation of duties.
• Review and validate supplier invoices, variations, and claims against contract terms, SLAs, and site acceptance criteria.
• Execute purchase and replenishment (“top-up/refill”) orders; reconcile receipts, usage, and stock variances.
• Manage commercial change control, instructions, and final account

Contract & Supplier Management

• Liaise with internal legal team the contract lifecycle, oversee contract documentation, negotiate contract details and administer maintenance and services contracts;
• Lead supplier management process, ensure compliance with contract terms, mitigate supplier risks, and conduct inventory analysis
• Coordinate suppliers onboarding including supplier screening (Financial, HSE, ESG, cybersecurity as applicable).
• Monitor supplier performance, facilitate supplier reviews, address resource / budgetary issue, escalations, corrective action tracking and post-incident debriefs to drive continuous improvement.

Cost, Budgeting & Lifecycle

• Support annual Opex budgeting with robust baselines and assumptions; track actuals vs plan and forecast run-rate.
• Maintain operation cost database (materials, labour, spares, contracted services) to enable benchmarking.
• Identify and drive cost saving opportunities, develop and maintain lifecycle cost models for data centre assets.

Data, Reporting & Governance

• Publish monthly dashboards: spend by category/site, savings/avoidance, supplier performance, claims status, inventory KPIs.
• Safekeep contracts, drawings, performance bonds, insurance certificates, warranties, and final accounts (auditable repository).
• Drive process improvement (lead times, first-time-right PO/GR, automation, template standardization).

Working Environment

• Primarily office-based with regular collaboration across departments and regions.
• Occasional travel to active construction and operational data center sites for inspections, meetings, and contract assessments.
• The role may involve working in high-security environments and exposure to technical equipment areas where safety protocols must be strictly followed.

Key Requirements

• Diploma / Bachelor’s degree in engineering field, cost consultant or equivalent
• 3+ years’ experience in procurement, contract administration; data centres or heavy MEP Infra preferred.
• Proficient in end-to-end procurement process
• Strong communication, negotiation and influencing skills
• Meticulous, analytical, proactive, and able to work independently to tight timelines.

Education

• Bachelors in Procurement & Supply or Business Studies
• Diploma in Logistics Management or Others