Operations & Payments Coordinator

ACE Compounding Sdn Bhd; Sepang; On-site; MYR 39,000 - 56,000; Full time

Job summary

Jora Malaysia is seeking an Executive, Operations to manage payment-related processes, sales documentation, and daily operations in a fast-paced environment.

The role requires strong coordination, attention to detail, and the ability to multitask across payments, inventory, and administrative tasks. Experience in finance or ERP systems is a plus for handling documentation and reporting.

Qualifications

• Diploma or degree in Business Administration, Accounting, or a related field.
• 1–2 years of relevant operations, administration, or finance experience.
• Strong organizational skills and attention to detail.
• Ability to multitask and meet tight deadlines.
• Proficiency in Microsoft Office and familiarity with accounting or ERP systems.
• Good communication and coordination skills.

Responsibilities

• Update pending remittances and bank-in slip requests daily.
• Submit Payment Request Forms to Finance for processing payments.
• Coordinate with Directors for signatures on operation documents.
• Process sales-related documentation (invoices, delivery orders) quickly.
• Ensure all documentation is accurate and aligned with policies.
• Maintain and update the prescriptions book regularly.
• Submit petty cash claims twice a month to Finance.
• Ensure monthly sales reports (incl. incentives) are completed.
• Process special claims for office staff when needed.
• Register and update all company assets in the fixed asset register.
• Identify suppliers and obtain quotes for procurement needs.
• Manage ordering and ensure timely delivery of inventory items.
• Track stationery and packaging stock and ensure proper levels.
• Assist in tracking courier deliveries (e.g., Lalamove, Grab).
• Update status reports and share updates with the team.

Skills

Multitasking

Organizational skills

Communication

Excel

ERP familiarity

Education

Diploma or degree in Business Administration or Accounting

Tools

ERP systems

Job description

Jora Malaysia is seeking an Executive, Operations to manage payment-related processes, sales documentation, and daily operations in a fast-paced environment.

The role requires strong coordination, attention to detail, and the ability to multitask across payments, inventory, and administrative tasks. Experience in finance or ERP systems is a plus for handling documentation and reporting.