Operations & Admin Specialist

Real People; Selangor; On-site; MYR 39,000 - 54,000; Full time

Job summary

Jora Malaysia is hiring an Admin Executive to support operations across multiple functions in Malaysia. The role covers documentation, office administration, customer and distributor records, and coordination with suppliers and logistics providers.

You will assist finance with invoices and purchase orders, support e-commerce tasks, and help maintain internal databases and SOPs. The position requires a Diploma/Degree and 2–4 years of relevant experience.

Qualifications

• Diploma/Degree in Business Administration, Management, Operations or related field.
• 2–4 years of relevant administrative or operations experience.
• Good Microsoft Office / Google Workspace skills, particularly Excel/Google Sheets.
• Good communication and organisational skills.
• Strong attention to detail and accuracy.
• Able to work independently and manage multiple tasks.
• Positive attitude and willingness to learn.
• Experience in e-commerce, FMCG, health & wellness or direct selling is an advantage.

Responsibilities

• General Administration: Manage daily office administrative activities and prepare letters, reports, forms and other documents.
• Operations Support: Assist the Operations Manager with daily operational activities and maintain records.
• Order & Customer Support: Assist with order processing and coordinate with Sales & Marketing on customer/distributor matters.
• Inventory & Logistics Administration: Maintain stock records and coordinate with warehouse and logistics partners.
• Finance & Documentation Support: Assist Finance with invoices, purchase orders and claims.
• E-Commerce & System Support: Support basic e-commerce tasks and maintain product, order and customer data.

Skills

Communication

Organisational skills

Attention to detail

Independent worker

Willingness to learn

Education

Diploma/Degree in Business Administration/Management/Operations

Tools

Excel/Google Sheets

Job description

Jora Malaysia is hiring an Admin Executive to support operations across multiple functions in Malaysia. The role covers documentation, office administration, customer and distributor records, and coordination with suppliers and logistics providers.

You will assist finance with invoices and purchase orders, support e-commerce tasks, and help maintain internal databases and SOPs. The position requires a Diploma/Degree and 2–4 years of relevant experience.