Operations Executive

Vertex Services; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Annual Leave

EPF

SOCSO

EIS

Allowance Provided

Job summary

Vertex Services in Kuala Lumpur is seeking an Administration & Operations Assistant with 1–2 years of relevant experience. You will coordinate with contractors, vendors, and government agencies, manage timelines, and prepare reports and presentations.

The role requires strong organisation, detail orientation, and the ability to handle changing priorities in a growing company. Proficiency in PowerPoint, Word and Excel and fluency in English, Mandarin, and Bahasa Malaysia are essential.

Qualifications

• Diploma or Degree in Business Administration, Accountancy, Office Management or a related field.
• Around 1–2 years of relevant experience in administration, operations support or executive assistance.
• Highly organised with strong attention to detail, resourceful and comfortable researching unfamiliar topics and solving problems independently.
• Confident communicating with vendors, contractors and external stakeholders.
• Proficient in PowerPoint, Word and Excel.
• Strong written and spoken English, Mandarin and Bahasa Malaysia.
• Able to work independently and manage changing priorities in a growing company.

Responsibilities

• Coordinate with contractors, vendors, government agencies and service providers.
• Track project timelines, applications, permits, inspections and other key operational milestones.
• Research Malaysian government requirements and administrative procedures relevant to business operations.
• Maintain organised company records, documents, trackers and filing systems.
• Prepare PowerPoint presentations, reports, meeting minutes and management materials.
• Coordinate meetings, site visits and appointments, and follow up on agreed actions.
• Record and organise invoices, receipts, expense claims and payment documentation.
• Prepare supporting information for the company's accountant and auditor.
• Track key statutory and administrative deadlines and coordinate required documentation with relevant parties.
• Support administrative processes relating to SST, EPF, SOCSO, tax and other statutory requirements.

Skills

Organization & detail orientation

Vendor communication

MS Office proficiency

Multilingual communication

Education

Diploma or Degree in Business Administration, Accountancy, Office Management or related field

Tools

PowerPoint

Word

Excel

Xero

SQL Accounting

QuickBooks

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Diploma or Degree in Business Administration, Accountancy, Office Management or a related field.

Around 1–2 years of relevant experience in administration, operations support or executive assistance.

Highly organised with strong attention to detail, resourceful and comfortable researching unfamiliar topics and solving problems independently.

Confident communicating with vendors, contractors and external stakeholders.

Proficient in PowerPoint, Word and Excel.

Strong written and spoken English, Mandarin and Bahasa Malaysia.

Able to work independently and manage changing priorities in a growing company.

Preferred Requirements

Basic bookkeeping or finance administration experience.

Familiarity with Xero, SQL Accounting, QuickBooks or similar software.

Mandarin language capabilities for communicating with Mandarin-speaking stakeholders or partners

Experience dealing with Malaysian government agencies, permits or statutory processes.

Experience supporting an engineering, manufacturing or operational business.

Requirement

Minimum Requirements

• Diploma or Degree in Business Administration, Accountancy, Office Management or a related field.

• Around 1–2 years of relevant experience in administration, operations support or executive assistance.

• Highly organised with strong attention to detail, resourceful and comfortable researching unfamiliar topics and solving problems independently.

• Confident communicating with vendors, contractors and external stakeholders.

• Proficient in PowerPoint, Word and Excel.

• Strong written and spoken English, Mandarin and Bahasa Malaysia.

• Able to work independently and manage changing priorities in a growing company.

Preferred Requirements

• Basic bookkeeping or finance administration experience.
• Familiarity with Xero, SQL Accounting, QuickBooks or similar software.
• Mandarin language capabilities for communicating with Mandarin-speaking stakeholders or partners
• Experience dealing with Malaysian government agencies, permits or statutory processes.
• Experience supporting an engineering, manufacturing or operational business.

Responsibility

Operations & Administration

• Coordinate with contractors, vendors, government agencies and service providers.
• Track project timelines, applications, permits, inspections and other key operational milestones.
• Research Malaysian government requirements and administrative procedures relevant to business operations.
• Maintain organised company records, documents, trackers and filing systems.
• Prepare PowerPoint presentations, reports, meeting minutes and management materials.
• Coordinate meetings, site visits and appointments, and follow up on agreed actions.

Finance & Compliance Support

• Record and organise invoices, receipts, expense claims and payment documentation.
• Prepare supporting information for the company's accountant and auditor.
• Track key statutory and administrative deadlines and coordinate required documentation with relevant parties.
• Support administrative processes relating to SST, EPF, SOCSO, tax and other statutory requirements.

Benefits

• Annual Leave
• EPF
• Allowance Provided
• SOCSO
• EIS