Administrative Officer

IMPRESS ESTEEM ENTERPRISE; Malacca City; On-site; MYR 27,000 - 40,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Company Activities

Performance Bonus

Job summary

IMPRESS ESTEEM ENTERPRISE – Melaka is seeking a meticulous office administrator to support daily operations and ensure smooth office workflows. You will manage correspondence, data entry, attendance records, and document preparation, while coordinating meetings and onboarding.

Strong English/Chinese communication is essential, Bahasa Malaysia a plus. Fresh graduates are welcome; diploma holders with 1–2 years of related experience are preferred.

Qualifications

• Diploma in Business Administration or related field required.
• 1–2 years of administration or related experience preferred.
• Strong organisational, time management and multitasking skills.
• Proficient in MS Office; good written and verbal communication in English and Chinese; Bahasa Malaysia an advantage.

Responsibilities

• Handle daily administrative operations and ensure smooth day-to-day office activities.
• Manage correspondence, phone calls, emails, filing, data entry and document preparation.
• Monitor and maintain accurate records of staff attendance, leave and supporting documents, ensuring proper verification and filing.
• Coordinate appointments, meetings, schedules and internal arrangements.
• Prepare letters, reports, forms, quotations and other administrative documents when required.
• Manage office supplies, stationery, pantry items, equipment and other office necessities, including stock monitoring and purchasing.
• Liaise with suppliers, contractors and service providers for office-related matters.
• Coordinate employee onboarding and offboarding, including briefing new employees on Company policies, procedures and workplace requirements.
• Assist with payment records, invoices, receipts and basic administrative documentation for the Accounts Department.
• Assist in organising company events, meetings, training programmes and other activities.
• Perform other administrative and ad-hoc duties assigned by Management.

Education

Diploma in Business Administration or related field

Tools

Microsoft Office

Excel

PowerPoint

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

IMPRESS ESTEEM ENTERPRISE – Melaka, Melaka

Candidate must possess at least a Diploma in Business Administration, Management or a related field.

Preferably 1–2 years of working experience in administration or a related role.

Good organisational, time management and multitasking skills.

Proficient in Microsoft Office (Word, Excel and PowerPoint) and basic computer applications.

Good written and verbal communication skills in English and Chinese; proficiency in Bahasa Malaysia is an added advantage.

Immediate availability is preferred.

Fresh graduates with a good attitude are also encouraged to apply.

Requirement

• Candidate must possess at least a Diploma in Business Administration, Management or a related field.
• Preferably 1–2 years of working experience in administration or a related role.
• Good organisational, time management and multitasking skills.
• Proficient in Microsoft Office (Word, Excel and PowerPoint) and basic computer applications.
• Good written and verbal communication skills in English and Chinese; proficiency in Bahasa Malaysia is an added advantage.
• Immediate availability is preferred.
• Fresh graduates with a good attitude are also encouraged to apply.

Responsibility

• Handle daily administrative operations and ensure smooth day-to-day office activities.
• Manage correspondence, phone calls, emails, filing, data entry and document preparation.
• Monitor and maintain accurate records of staff attendance, leave and supporting documents, ensuring proper verification and filing.
• Coordinate appointments, meetings, schedules and internal arrangements.
• Prepare letters, reports, forms, quotations and other administrative documents when required.
• Manage office supplies, stationery, pantry items, equipment and other office necessities, including stock monitoring and purchasing.
• Liaise with suppliers, contractors and service providers for office-related matters.
• Coordinate employee onboarding and offboarding, including briefing new employees on Company policies, procedures and workplace requirements.
• Assist with payment records, invoices, receipts and basic administrative documentation for the Accounts Department.
• Assist in organising company events, meetings, training programmes and other activities.
• Perform other administrative and ad-hoc duties assigned by Management.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Company Activities
• Performance Bonus