Operations cum Admin Executive

UpGrowth HR Sdn. Bhd.; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

UpGrowth HR Sdn. Bhd. is seeking an Operations cum Admin Executive to support daily logistics, inventory movements, and documentation. You will act as the bridge between internal teams, warehouses, and suppliers to ensure smooth order fulfilment.

The role emphasizes meticulous record-keeping, timely reporting, and adherence to SOPs while coordinating with offline pharmacy partners to manage expiry dates and stock rotation.

Qualifications

• Candidate should have formal education in business, logistics or related field.
• Experience or understanding of logistics operations and inventory handling.
• Strong communication, organization and problem-solving abilities.

Responsibilities

• Coordinate daily logistics operations and stock transfers with warehouses.
• Monitor shipment movements and resolve delivery issues and discrepancies.
• Maintain operational documents, records and reporting in SOPs.
• Support inventory reconciliation and coordinate expiry management with partners.
• Provide admin support to the Operations team and improve efficiency.

Skills

Logistics coordination

Administration

Operations management

Organizational skills

Communication

Problem-solving

Education

Diploma or degree in Business Administration / Logistics

Job description

Job Summary

The Operations cum Admin Executive is responsible for supporting the daily operational and administrative functions of the company, with a primary focus on logistic coordination, shipment tracking, inventory movement, and documentation. This role serves as the key liaison between internal departments, logistics partners, warehouses, and suppliers to ensure smooth order fulfilment and efficient operational processes while maintaining accurate records and timely reporting.

Job Responsibilities

• Coordinate daily logistics operations, including shipment arrangements, delivery scheduling, and stock transfers with warehouses and logistics providers.

• Monitor and track shipment movements, follow up on delivery issues, returns, and discrepancies, and ensure timely resolution.

• Liaise with internal departments, suppliers, warehouses, and logistics partners to ensure smooth operational workflow and order fulfilment.

• Prepare, maintain, and organize operational documents, including delivery orders, invoices, shipping records, and inventory movement reports.

• Maintain accurate operational records, support inventory reconciliation, and ensure compliance with company SOPs and documentation standards.

• Monitor product expiry dates with offline pharmacy partners and coordinate stock rotation, recalls, or replacement arrangements to minimize product wastage.

• Provide administrative support to the Operations team and perform other operational or administrative duties assigned by management to improve overall business efficiency.

Job Requirements

• Diploma or degree in Business Administration, Logistics, Supply Chain Management, Operations Management, or a related field.

• Minimum 1 year of experience in operations, logistics coordination, administration, or a similar role.

• Good understanding of logistics operations, inventory management, shipment tracking, and administrative processes.

• Strong organizational, communication, and problem-solving skills with excellent attention to detail.

• Able to work independently with minimal supervision and manage multiple priorities effectively.