Operations Coordinator (Contract)

petronmalaysia; Malaysia; On-site; MYR 60,000 - 90,000; Full time

Job summary

Petron Malaysia is seeking an Operations Coordinator to support data processing, validation, reconciliation, and reporting across operational and financial domains. The role emphasizes accuracy, adherence to controls, and ongoing process improvement.

The successful candidate will maintain databases and templates, coordinate with stakeholders, and contribute to automation initiatives to streamline workflows while supporting month-end close and regulatory reporting.

Qualifications

• Bachelor's Degree in Engineering, Finance, Accounting, Data Analytics, Information Systems or related discipline.
• Strong proficiency in Microsoft Excel, including formulas, lookup functions, PivotTables, and handling large datasets.
• Experience with data transformation tools such as Power Query is a plus.
• Strong analytical, numerical, and problem-solving skills with reconciliations and variance analysis.
• High attention to detail and accuracy in operational, financial, and transactional data.
• Familiarity with ERP, finance or reporting systems, billing, reconciliation, accruals, and processing is advantageous.
• Ability to manage multiple priorities and meet deadlines with high-volume data.
• Excellent communication, stakeholder management, and teamwork skills.

Responsibilities

• Perform data extraction, validation, reconciliation, and consolidation to ensure data accuracy.
• Analyze data from multiple sources to identify discrepancies and support resolution.
• Maintain working files, databases, trackers, and calculation templates.
• Prepare and support processing of financial transactions, adjustments, accruals, and related documents.
• Verify transactions and perform post-processing checks for accurate system recording.
• Support month-end activities including reconciliations and variance investigations.
• Coordinate with internal stakeholders to validate information and obtain approvals.
• Maintain documentation, records, and audit trails per controls.
• Contribute to improving calculation tools, workflows, and reporting processes.
• Prepare periodic operational, management, and regulatory reports with data analysis.

Skills

Excel proficiency

Power Query

Analytical skills

Data analysis

Attention to detail

Stakeholder management

Teamwork

Education

Bachelor's degree (Engineering/Finance/Accounting/Data Analytics/Information Systems)

Tools

ERP systems

Job description

\"At Petron, we are not just in the business of oil, we are also in the business of fueling lives.\"

Petron Malaysia is an emerging and rapidly evolving Asian oil company. It is part of Petron Corporation which is the leading oil company in the Philippines. Our integrated refining, distribution, and retailing of world-class petroleum products contributes to the country’s growing energy needs in becoming a progressive nation.

As a progressive oil company in Malaysia, we aspire towards a sustainable energy-secured nation where everyone's journey is fueled by opportunities for meaningful experiences.

We are seeking dynamic & innovative individuals who have the drive to make a difference & are fueled to succeed!

Overview

The Operations Coordinator is responsible for supporting operational and financial data processing activities, including data validation, reconciliation, transaction processing, reporting, and month-end support. The role ensures data accuracy, compliance with established controls, and timely execution of operational deliverables while continuously identifying opportunities to improve, standardise, and automate processes.

Key Responsibilities

• Perform data extraction, validation, reconciliation, and consolidation activities to ensure accuracy and completeness of operational and financial data.
• Analyze data from multiple sources to identify discrepancies, exceptions, unusual trends, and data quality issues, and support their resolution.
• Maintain and update working files, databases, trackers, and calculation templates to support operational processes and reporting requirements.
• Prepare, validate, and support the processing of financial transactions, adjustments, accruals, and related documentation.
• Perform transaction verification and post-processing checks to ensure accurate recording in relevant systems.
• Support month-end activities, including reconciliations, accruals, investigation of variances, and resolution of outstanding issues.
• Coordinate with internal stakeholders to validate information, obtain approvals, and resolve operational or data-related exceptions.
• Maintain proper documentation, supporting records, and audit trails in accordance with established controls and procedures.
• Contribute to the enhancement of calculation tools, workflows, and reporting processes through process improvement and automation initiatives.
• Prepare periodic operational, management, and regulatory reports, and provide data analysis to support business requirements.

Requirements

• Bachelor's Degree in Engineering, Finance, Accounting, Data Analytics, Information Systems, or a related discipline.
• Strong proficiency in Microsoft Excel, including formulas, lookup functions, PivotTables, and management of large datasets.
• Working knowledge of Power Query or similar data transformation tools for data cleansing, consolidation, and preparation is an added advantage.
• Strong analytical, numerical, and problem-solving skills with the ability to perform reconciliations, investigate variances, and resolve discrepancies.
• High attention to detail and accuracy in handling operational, financial, and transactional data.
• Familiarity with ERP, finance, reporting systems, or experience in billing, reconciliation, accruals, and transaction processing is advantageous.
• Ability to manage multiple priorities, meet recurring operational deadlines, and work effectively with high-volume data.
• Strong communication, stakeholder management, and teamwork skills, with the ability to work independently and drive process improvements.

At Petron, we are not just in the business of oil, we are also in the business of fueling lives.

We’re thrilledthat you’d like to join Petron. Thank you for your application