Operations Coordinator (Contract)

Petron Malaysia Refining & Marketing Bhd; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Petron Malaysia Refining & Marketing Bhd in Kuala Lumpur is seeking an Operations Coordinator to support data processing, validation, reconciliation, and month-end activities. You will ensure data accuracy, maintain templates, and support reporting and regulatory needs while driving process improvements.

The role requires strong Excel skills, familiarity with Power Query, and experience with ERP/finance systems.

Qualifications

• Bachelor's degree in Engineering, Finance, Accounting, Data Analytics, Information Systems or related field.
• Strong Excel skills and ability to manage large datasets.
• Experience with ERP/finance reporting systems is advantageous.

Responsibilities

• Perform data extraction, validation, reconciliation, and consolidation to ensure data accuracy.
• Analyze data from multiple sources to identify discrepancies and data quality issues.
• Maintain working files, trackers, and calculation templates for reporting needs.
• Prepare, validate, and support processing of financial transactions and accruals.
• Perform transaction checks to ensure accurate recording in systems.
• Support month-end activities, including reconciliations and variance investigations.

Skills

Excel proficiency

Power Query

Data analysis

Attention to detail

Stakeholder communication

Education

Bachelor's degree in Engineering, Finance, Accounting, Data Analytics, Information Systems

Tools

ERP systems

PivotTables

Job description

"At Petron, we are not just in the business of oil, we are also in the business of fueling lives."

Petron Malaysia is an emerging and rapidly evolving Asian oil company. It is part of Petron Corporation which is the leading oil company in the Philippines. Our integrated refining, distribution, and retailing of world-class petroleum products contributes to the country’s growing energy needs in becoming a progressive nation.

As a progressive oil company in Malaysia, we aspire towards a sustainable energy-secured nation where everyone's journey is fueled by opportunities for meaningful experiences.

We are seeking dynamic & innovative individuals who have the drive to make a difference & are fueled to succeed!

Overview

The Operations Coordinator is responsible for supporting operational and financial data processing activities, including data validation, reconciliation, transaction processing, reporting, and month-end support. The role ensures data accuracy, compliance with established controls, and timely execution of operational deliverables while continuously identifying opportunities to improve, standardise, and automate processes.

Key Responsibilities

• Perform data extraction, validation, reconciliation, and consolidation activities to ensure accuracy and completeness of operational and financial data
• Analyze data from multiple sources to identify discrepancies, exceptions, unusual trends, and data quality issues, and support their resolution
• Maintain and update working files, databases, trackers, and calculation templates to support operational processes and reporting requirements
• Prepare, validate, and support the processing of financial transactions, adjustments, accruals, and related documentation
• Perform transaction verification and post-processing checks to ensure accurate recording in relevant systems
• Support month-end activities, including reconciliations, accruals, investigation of variances, and resolution of outstanding issues
• Coordinate with internal stakeholders to validate information, obtain approvals, and resolve operational or data-related exceptions
• Maintain proper documentation, supporting records, and audit trails in accordance with established controls and procedures
• Contribute to the enhancement of calculation tools, workflows, and reporting processes through process improvement and automation initiatives
• Prepare periodic operational, management, and regulatory reports, and provide data analysis to support business requirements

Requirements

• Bachelor's Degree in Engineering, Finance, Accounting, Data Analytics, Information Systems, or a related discipline
• Strong proficiency in Microsoft Excel, including formulas, lookup functions, PivotTables, and management of large datasets
• Working knowledge of Power Query or similar data transformation tools for data cleansing, consolidation, and preparation is an added advantage
• Strong analytical, numerical, and problem-solving skills with the ability to perform reconciliations, investigate variances, and resolve discrepancies
• High attention to detail and accuracy in handling operational, financial, and transactional data
• Familiarity with ERP, finance, reporting systems, or experience in billing, reconciliation, accruals, and transaction processing is advantageous
• Ability to manage multiple priorities, meet recurring operational deadlines, and work effectively with high-volume data
• Strong communication, stakeholder management, and teamwork skills, with the ability to work independently and drive process improvements

At Petron, we are not just in the business of oil, we are also in the business of fueling lives.