Operations Assistant

DFINITI TECHNOLOGIES SDN BHD; Ulu Tiram; On-site; MYR 29,000 - 42,000; Full time

Job summary

DFINITI Technologies SDN BHD is seeking an administrative and coordination assistant to support Project Engineers. You will liaise with different departments, gather project information, monitor outstanding matters, and ensure timely communication to aid smooth project execution.

Responsibilities include collecting and updating planning data, confirming accuracy, and following up on tasks. You should communicate well in English and Bahasa Malaysia and be able to work independently with minimal

Qualifications

• Diploma or degree in engineering or related field.
• 3 years of experience in operations coordination or project administration.
• Strong coordination with multiple departments and attention to detail.
• Proactive, responsible and able to work with minimal supervision.

Responsibilities

• Provide administrative and coordination support to Project Engineers.
• Collect, consolidate and update information for project planning and reporting.
• Ensure information gathered is accurate and submitted within required timelines.
• Follow up with relevant departments on outstanding tasks.
• Highlight delays or issues to the Project Engineer for action.

Skills

Communication skills

Interpersonal skills

English & Bahasa Malaysia

Multitasking

Education

Engineering diploma or degree

Job description

• To provide administrative and coordination support to Project Engineers by liaising with different departments to gather project-related information, monitor outstanding matters, follow up on progress and ensure timely communication and information flow to support smooth project execution.

• Collect, consolidate and update information required for project planning, execution and reporting.

• Ensure information gathered is accurate, complete and submitted to Project Engineers within the required timeline.

• Follow up with relevant departments on outstanding tasks and pending actions.

• Highlight delays, incomplete information or potential issues to the Project Engineer for further action.

• To perform other duties as assigned by the Management or immediate superior.

REQUIREMENTS:

• Diploma or Degree in Engineering or a related field.

• 3 years of relevant experience in operations coordination, project administration or administrative support.

• Good communication and interpersonal skills, with the ability to coordinate effectively with different departments.

• Good organizational skills, attention to detail and ability to manage multiple follow-up tasks.

• Proactive, responsible and able to work independently with minimal supervision.

• Able to communicate effectively in English and Bahasa Malaysia. Mandarin would be an added advantage.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How much notice are you required to give your current employer?
• How would you rate your English language skills?

DFINITI Technologies specialises in designing and engineering complete process heating system and equipment for application in various industries such as Oil and Gas, Petrochemical and Refinery, Offshore and Marine, Aerospace, etc. We provide direct and indirect process heaters that can be custom-engineered or according to industrial standard . With wide-ranging products which include Electric Process Heater, Bath Heater, Fired/Hot Oil Heater, Space Heater and more, we are a one-stop shop provider of quality yet cost-effective thermal solutions.

DFINITI Technologies specialises in designing and engineering complete process heating system and equipment for application in various industries such as Oil and Gas, Petrochemical and Refinery, Offshore and Marine, Aerospace, etc. We provide direct and indirect process heaters that can be custom-engineered or according to industrial standard . With wide-ranging products which include Electric Process Heater, Bath Heater, Fired/Hot Oil Heater, Space Heater and more, we are a one-stop shop provider of quality yet cost-effective thermal solutions.