Operations Admin (Junior Executive)

My US Pizza Sdn Bhd; Kuala Lumpur; On-site; MYR 50,000 - 78,000; Full time

Job summary

US PIZZA in Malaysia seeks an experienced administrator to provide daily support to the Operations Department and outlets. You will coordinate day-to-day activities, prepare reports, and maintain accurate operational records.

The role requires a Diploma/Degree in business or related field, at least 3 years in administration/operations, and strong Excel, Word, and PowerPoint skills. Join a fast-growing, homegrown brand with a global reach.

Qualifications

• Diploma or degree in business/operations or related field.
• Experience in administration, operations, F&B, or retail is required.
• Proficiency with MS Excel, Word and PowerPoint.

Responsibilities

• Provide daily administrative and operational support to the Operations Department and outlets
• Coordinate and monitor day-to-day operational activities to ensure smooth business operations
• Follow up with outlets regarding operational matters, outstanding issues, requests, and deadlines
• Prepare and maintain operational documents, records, forms, reports, and correspondence
• Act as a coordination point between the Operations Department, restaurant outlets, Head Office, suppliers, and other departments
• Prepare daily, weekly, and monthly operational reports for management review
• Consolidate sales, outlet performance, inventory, manpower, and other operational data
• Maintain accurate records using Microsoft Excel and internal systems
• Liaise with suppliers, contractors, and service providers on operational matters
• Maintain an organized filing system for contracts, agreements, invoices, reports, forms, and operational documents

Skills

Coordination skills

Administrative support

Education

Diploma/Degree in Business Administration, Management, Operations, or related field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

This role provides daily administrative and operational support to the Operations Department and outlets, acting as a coordination point between the Operations Department, restaurant outlets, Head Office, suppliers, and other departments.

Key responsibilities

Provide daily administrative and operational support to the Operations Department and outlets

Coordinate and monitor day-to-day operational activities to ensure smooth business operations

Follow up with outlets regarding operational matters, outstanding issues, requests, and deadlines

Prepare and maintain operational documents, records, forms, reports, and correspondence

Act as a coordination point between the Operations Department, restaurant outlets, Head Office, suppliers, and other departments

Prepare daily, weekly, and monthly operational reports for management review

Consolidate sales, outlet performance, inventory, manpower, and other operational data

Maintain accurate records using Microsoft Excel and internal systems

Liaise with suppliers, contractors, and service providers on operational matters

Maintain an organized filing system for contracts, agreements, invoices, reports, forms, and operational documents

About you

Diploma/Degree in Business Administration, Management, Operations, or related field

Minimum 3 years of experience in administration, operations, F&B, retail, or a related industry

Strong experience in operations coordination and administrative support

Proficient in Microsoft Excel, Word, and PowerPoint

Experienced in preparing daily/weekly/monthly reports and maintaining operational records

Strong coordination skills with outlets, suppliers, vendors, and internal departments

Unlock job insights

Hirer responsiveness Salary match Number of applicants

US PIZZA aimed to serve highest quality products and provide uncompromising heartfelt services to people all over the world. As a homegrown pizza chain, US PIZZA has now grown up to almost 90 outlets, serving million consumers nationwide in 5 years time.

Love being at a fast growing and innovative company where you can make an impact? US PIZZA provides you the opportunity to experience how a homegrown brand can be built and venture rapidly in the ever-changing retail F&B landscape.

We welcome all talents to be part of the team!

Researching careers? Find all the information and tips you need on career advice.