Operations & Admin Coordinator - HR & Finance

SEPA DENTAL SDN. BHD.; Petaling Jaya; Vor Ort; MYR 28.000 - 42.000; Vollzeit

Zusammenfassung

SEPA DENTAL SDN. BHD. is seeking a versatile HR/Finance Assistant to maintain staff records, process payroll data, assist recruitment, and support licensing renewals for a busy dental clinic in Malaysia.

You will track training and performance, update HR policies, manage vendor payments, and prepare simple financial reports. The role requires strong organisational skills and attention to detail.

Qualifikationen

• Experience in HR administration, payroll processing, and recruitment lifecycle.
• Knowledge of HR policies, staff handbook, and compliance processes.
• Ability to track licences, training, and performance reviews.
• Experience with basic accounting tasks, invoicing, and vendor payments.

Aufgaben

• Maintain and update staff records: attendance, leave, MCs, licences.
• Prepare payroll data and assist with salary disbursement.
• Assist with recruitment: job postings, interviews, onboarding docs.
• Track staff training and licence renewals; support performance reviews.
• Manage HR policies and staff handbook updates.
• Record daily sales and reconcile with POS and payment systems.
• Prepare simple monthly financial reports: income, expenses, petty cash.
• Manage vendor payments and ensure timely bill settlements.
• Track invoices, claims, and receipts; liaise with accountants.
• Handle filing, digital and physical documents; organize SOPs.
• Coordinate with IT and support vendors; maintain office equipment.
• Track stock levels; process supplier purchases; keep records for accounting.
• Support management with data entry, report prep, and scheduling.
• Assist with clinic licence renewals, MOH documentation; run errands.
• Organize staff events and participation; support audits as needed.

Kenntnisse

Payroll processing

Recruitment

HR policies

Finance & accounting

Vendor management

Office administration

Record keeping

Tools

POS Systems

MS Office

Jobbeschreibung

SEPA DENTAL SDN. BHD. is seeking a versatile HR/Finance Assistant to maintain staff records, process payroll data, assist recruitment, and support licensing renewals for a busy dental clinic in Malaysia.

You will track training and performance, update HR policies, manage vendor payments, and prepare simple financial reports. The role requires strong organisational skills and attention to detail.