Operational Buyer

Transpak Worldwide Sdn Bhd; Iskandar Puteri; On-site; MYR 67,000 - 100,000; Full time

Job summary

Transpak Worldwide Sdn Bhd in Johor is seeking a proactive Procurement Specialist to partner with the Global Procurement Team, manage purchase orders in Sage, and maintain supplier relationships while ensuring policies and QMS compliance.

You will create POs, follow up on open orders, and collaborate with Finance, Supply Chain, and Quality teams to drive efficiency and cost-effectiveness through data-driven supplier performance analysis.

Qualifications

• Understanding of QMS documentation and process interactions.
• Ability to proactively identify opportunities for process improvement to enhance efficiency.
• Willingness to participate in on-the-job training activities including stakeholder meetings and supplier site visits.
• Capability to manage non-conforming material processes when required.

Responsibilities

• Partner with Global Procurement Team to adhere to internal policies and procedures while supporting commodity strategies.
• Complete procurement training modules and maintain system proficiency.
• Obtain quotations from pre-approved suppliers per guidelines.
• Create purchase orders and follow up on open orders for timely execution.
• Update purchase orders in Sage reflecting supplier confirmations, ETAs, and quantity changes.
• Resolve discrepancies in quantity or pricing between POs and invoices with suppliers.
• Monitor and drive improvements in supplier performance metrics (on-time delivery, defect rates, reject rates).
• Utilize procurement dashboards and ERP reports to analyze market indices and cost trends.
• Cultivate and maintain strong supplier relationships to ensure compliance with specs and quality standards.
• Coordinate with Finance, Supply Chain, Quality and other functions to align objectives.

Skills

Procurement skills

Supplier relationship management

Data analysis

Cross-functional collaboration

Process improvement

Tools

Sage

Procurement dashboards

Job description

This role involves partnering with the Global Procurement Team to support commodity strategies, manage purchase orders, and maintain supplier relationships while ensuring adherence to internal policies and procedures.

Key responsibilities

Partner with the Global Procurement Team to ensure adherence to internal policies and procedures while actively supporting commodity strategies

Complete all required procurement training modules and maintain full proficiency in the system

Obtain quotations from pre-approved suppliers in accordance with established guidelines

Create purchase orders and proactively follow up on open orders to ensure timely execution

Update purchase orders in Sage to reflect supplier confirmations, revised ETAs, quantity adjustments, and other changes

Resolve discrepancies in quantity or pricing between purchase orders and invoices in collaboration with suppliers

Monitor and drive improvements in supplier performance metrics, including on-time delivery, defect rates, and reject rates

Utilize Procurement dashboards and ERP reports to analyze market indices, supplier cost trends, and related insights

Cultivate and maintain strong, collaborative relationships with suppliers to ensure consistent compliance with technical specifications and quality standards

Coordinate closely with Finance, Supply Chain, Quality, and other cross-functional departments to align objectives and streamline activities

About you

Understand the requirement for a QMS, including documented information, planning and determining process interactions

Ability to proactively identify opportunities for process improvement to enhance efficiency, optimize planning, and maximize leverage

Willingness to participate in on-the-job training activities, including stakeholder meetings, supplier site visits, and industry trade shows

Capability to manage the non-conforming material process when required, ensuring timely resolution and documentation