OPERATION EXECUTIVE

LH APEX AUTO SDN. BHD.; Johor Bahru; On-site; MYR 36,000 - 54,000; Full time

Benefits offered by this job

Free parking

Job summary

LH APEX AUTO SDN. BHD. is seeking an Operations Executive to assist the Head of Department with daily administrative and coordination tasks across multiple automotive outlets in Malaysia.

You will consolidate reports, prepare presentations, and help manage monthly expenses and audit processes. The role requires strong Excel and PowerPoint skills, excellent English, and the ability to travel between outlets.

Qualifications

• Minimum 2 years of working experience in administration, operations, reporting or related field.
• Automotive industry experience is an advantage but not mandatory.
• Strong computer skills, particularly Microsoft Excel and PowerPoint.
• Good command of written and spoken English.
• Strong coordination, follow-up and organizational skills.
• Detail‑oriented with ability to manage multiple reports and deadlines.
• Willing to travel between outlets when required.
• Possess a valid driving licence.

Responsibilities

• Assist HOD in liaising with outlets on daily administrative matters.
• Coordinate and follow up on monthly expenses and supporting documents from all outlets.
• Prepare documents, letters, memos, reports and presentations as required.
• Arrange meetings and prepare meeting materials.
• Maintain records and documentation for management reference.
• Collect and consolidate daily, weekly and monthly sales data from outlets.
• Prepare and maintain sales performance reports and relevant KPIs.
• Monitor outlet performance and highlight issues to HOD.
• Track outlet action items related to HQ requests and deadlines.
• Ensure reports and submissions are completed accurately and on time.
• Collect and consolidate service department reports from outlets.
• Monitor aftersales performance indicators and outstanding matters.
• Follow up with Service Managers on pending reports and submissions.
• Highlight significant issues or delays to HOD.
• Conduct monthly outlet audits and identify improvement opportunities.
• Prepare audit findings and monitor corrective actions with outlet managers.
• Assist with special projects, campaigns, events and management presentations.

Skills

Excel

PowerPoint

Coordination

Communication

Independent work

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

Assist HOD in liaising with respective outlets on daily administrative and coordination matters.

Coordinate and follow up on monthly expenses and supporting document submissions from all outlets.

Prepare documents, letters, memos, reports and presentations as required.

Arrange meetings, prepare meeting materials and follow up on action items.

Maintain proper records and documentation for management reference.

Collect and consolidate daily, weekly and monthly sales data from all assigned outlets.

Prepare and maintain sales performance reports, including orders, registrations, disbursements, vehicle stock, bank submission status, insurance renewal & other relevant sales KPIs.

Monitor outlet performance and highlight outstanding matters or irregularities to HOD.

Track and follow up on outlet action items relating to HQ requests, deadlines, marketing requirements and other operational matters.

Ensure all required reports and submissions are completed accurately and within the required timeline.

Collect and consolidate service department reports from all assigned outlets.

Monitor key aftersales performance indicators and outstanding matters.

Follow up with Service Managers on pending reports, action items and required submissions.

Highlight significant issues or delays to HOD.

4. Outlet Audit & Operational Improvement

Conduct monthly operational audits across all assigned outlets.

Review outlet processes, documentation, compliance and operational practices.

Identify process gaps, compliance issues and operational ineTiciencies.

Prepare audit findings and recommendations for improvement.

Follow up with respective outlet managers on corrective actions and monitor completion.

Report outstanding audit findings and progress to HOD.

5. Ad-hoc Projects & Management Support

Assist HOD with special projects, business initiatives and management assignments.

Support new outlet openings, campaigns, events and other operational projects.

Assist in preparing management presentations, analysis and reports when required.

Perform other duties and assignments as directed by HOD.

Qualifications & Requirements:

Minimum 2 years of working experience, preferably in administration, operations, reporting or a related field.

Automotive industry experience is an advantage but not mandatory.

Strong computer skills, particularly Microsoft Excel and PowerPoint.

Good command of written and spoken English.

Strong coordination, follow-up and organizational skills.

Detail-oriented and able to work with multiple reports and deadlines.

Able to work independently and manage multiple tasks simultaneously.

Willing to travel between outlets when required.

Possess a valid driving licence.

Free parking

What can I earn as an Operations Executive