Office Operations & Admin Coordinator II

PPG; Shah Alam; Hybrid; MYR 40,000 - 62,000; Full time

Job summary

PPG in Malaysia is seeking an Office Administration and Finance Support professional reporting to the Director of Shared Financial Services. You will oversee office operations, facilities, and vendor relationships to ensure a smooth workplace.

You will support the finance internship program, onboarding activities, and office projects, coordinate with HR and IT, maintain data quality, and help organize events.

Qualifications

• 1+ years of experience in office administration or finance.
• A diploma or a Degree in Business Admin related field.
• Experience as an Office Admin, HR or Finance will be an added advantage.
• Knowledge of Office Administrator responsibilities, systems and procedures.
• Proficient in MS Office.
• Hands on experience with office machines (e.g. fax machines and printers).
• Familiarity with email scheduling tools, like Email Scheduler.
• Excellent time management and ability to multi-task and prioritize work.
• Attention to detail and problem solving skillsExcellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements.

Responsibilities

• Creating processes and overseeing administrative operations. Organize office operations and procedures
• Oversee finance internship program
• Keeping workspaces and information organized and accessible
• Updating employee, client, and company data
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences

Skills

MS Office

Time management

Communication skills

Organizational skills

Problem solving

Multi-tasking

Attention to detail

Creativity

Office machines

Email scheduling tools

Education

Diploma or degree in Business Administration

Tools

MS Office

Office hardware

Job description

PPG in Malaysia is seeking an Office Administration and Finance Support professional reporting to the Director of Shared Financial Services. You will oversee office operations, facilities, and vendor relationships to ensure a smooth workplace.

You will support the finance internship program, onboarding activities, and office projects, coordinate with HR and IT, maintain data quality, and help organize events.