Office Executive

Donutes Coffee; Selangor; On-site; MYR 39,000 - 61,000; Full time

Job summary

Donutes Coffee in Malaysia is seeking an Office Executive to ensure smooth daily operations and support company growth. The role involves coordinating HR, finance, and administration while liaising with other departments to drive initiatives.

You will manage budgets, inventory, and special projects such as relocations or restructurings, providing guidance to senior leadership and delivering excellent customer service to internal and external stakeholders.

Qualifications

• Diploma in Business Administration, Office Management, or related field.
• Experience in office administration, project coordination, or similar role in a corporate setting preferred.
• Strong communication, flexibility, and teamwork.

Responsibilities

• Overseeing day-to-day office operations including HR, finance, and employee relations.
• Collaborating with other departments on opportunities and special projects.
• Managing budgets and inventory levels to align with business goals.
• Handling office relocations or organizational restructuring as needed.
• Providing support and guidance to senior leadership on administrative issues.
• Offering excellent customer service by answering calls and emails promptly.
• Communicating complex ideas clearly within the organisation and with external stakeholders.

Skills

Strong communication

Teamwork

Flexibility

Sharp thinking

Education

Diploma in Business Administration/Office Management

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The Office Executive plays a key role in ensuring that the office operates efficiently and effectively, contributing to the company's growth and success. The responsibilities of the candidate shall include:

• Managing the office's day-to-day operations: Overseeing everything from human resources to finance while managing employee relations and business development.
• Collaborating with other departments: Identifying opportunities, addressing challenges, and taking on special projects or initiatives.
• Managing budgets and inventory levels: Ensuring spending aligns with business goals and priorities.
• Managing special projects and initiatives: Such as office relocations or organisational restructuring.
• Providing critical support and guidance: On a range of administrative and operational issues to senior leadership.
• Offering excellent customer service: Answering phone calls and responding to emails promptly and professionally.
• Conveying complex ideas and information: Clearly and concisely within the organisation and external stakeholders.

Qualifications and Experience

The candidate is expected to have a Diploma in Business Administration, Office Management, or a related field.

Experience in office administration, project coordination, or a similar role in a corporate setting is preferred.

Soft skills such as strong communication, sharp thinking, flexibility, and teamwork are essential.

Additionally, understanding office protocols, business etiquette, confidentiality requirements, and compliance standards is crucial.

Certifications in office management or project coordination, along with familiarity with emerging office technologies, can enhance a candidate's qualifications.