Office Administrator

Fang & Pai Industries; Klang City, Port Klang; On-site; MYR 33,000 - 58,000; Full time

Benefits offered by this job

Meal provided

Health insurance

Opportunities for promotion

Job summary

Fang & Pai Industries in Klang, Selangor, is seeking a capable Office Administrator to oversee daily administrative tasks and support multiple departments. This full-time role focuses on maintaining an efficient office, managing documents, coordinating meetings, and assisting HR and procurement processes.

The ideal candidate has 2–3 years of relevant experience, strong communication, and proficiency in Word and Excel, with a detail-oriented mindset to keep operations running smoothly.

Qualifications

• Majors in Administration, Human Resources, Business Management, or related fields are preferred.
• Strong communication and coordination skills with a customer-service mindset.
• Proficiency in office software including Word and Excel.
• Attention to detail, strong organizational skills and ability to work under pressure.
• Good writing and documentation skills.
• Prior experience in administration, HR, or office support is preferred.

Responsibilities

• Manage front-desk duties, including visitor reception, call handling, and mail/parcel distribution.
• Maintain office environment, coordinate meeting room usage, and manage office supplies and equipment.
• Coordinate maintenance and repair of office equipment (printers, copiers, etc.).
• Draft, organize, and file administrative documents, internal memos, contracts, and relevant materials.
• Maintain accurate and secure electronic and physical filing systems.
• Arrange meetings, including booking rooms, preparing materials, and taking minutes.
• Assist with organizing company events, such as employee training, team-building activities, and annual meetings.
• Manage purchasing and inventory of office supplies and administrative materials.
• Handle administrative expense reimbursement and payment requests; assist the finance department with cost control.
• Assist with onboarding procedures, including collecting employee documents and preparing workstations.
• Support attendance management and update employee information and HR records.

Skills

Communication & coordination

Customer service mindset

Attention to detail

Organizational skills

Writing & documentation

Education

Administration, HR, Business Management degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

Fang & Pai Industries is hiring a Full time Office Administrator role in Pelabuhan Klang, Selangor.

Requirements for this role:

• Looking for candidates available to work:
  • Mon morning
  • Mon afternoon
  • Mon evening
  • Tue morning
  • Tue afternoon
  • Tue evening
  • Wed morning
  • Wed afternoon
  • Wed evening
  • Thu morning
  • Thu afternoon
  • Thu evening
  • Fri morning
  • Fri afternoon
  • Fri evening
  • Sat morning
  • Sat afternoon
  • Sat evening
• 2-3 years of relevant work experience required for this role

Job description:

The Administrative Assistant is responsible for handling daily office administration tasks, ensuring a neat and efficient working environment, and providing administrative support to various departments to enhance overall operational efficiency.

1. Daily Administrative Operations

• Manage front-desk duties, including visitor reception, call handling, and mail/parcel distribution.
• Maintain office environment, coordinate meeting room usage, and manage office supplies and equipment.
• Coordinate maintenance and repair of office equipment (printers, copiers, etc.).

2. Documentation & Records Management

• Draft, organize, and file administrative documents, internal memos, contracts, and relevant materials.
• Maintain accurate and secure electronic and physical filing systems.

3. Meeting & Event Support

• Arrange meetings, including booking rooms, preparing materials, and taking minutes.
• Assist with organizing company events, such as employee training, team-building activities, and annual meetings.

4. Procurement & Expense Handling

• Manage purchasing and inventory of office supplies and administrative materials.
• Handle administrative expense reimbursement and payment requests; assist the finance department with cost control.

5. HR Administrative Support (for applicable roles)

• Assist with onboarding procedures, including collecting employee documents and preparing workstations.
• Support attendance management and update employee information and HR records.

Education and Experience:

• Majors in Administration, Human Resources, Business Management, or related fields are preferred.
• Skills & Competencies and strong communication and coordination skills with a customer-service mindset.
• Proficiency in office software (Word & Excel).
• Attention to detail, strong organizational skills, and ability to work under pressure.
• Good writing and documentation skills.
• Prior experience in administration, HR, or office support is preferred.

Benefits:

• Opportunities for promotion
• Meal provided
• Health insurance

Schedule:

• Monday to Friday 08:30 - 17:30
• Saturday 08:30 - 13:00 (Alternative)