Office & Administration Lead: Operations, Procurement & HR

Integrity Malaysia; Petaling Jaya; On-site; MYR 67,000 - 100,000; Full time

Benefits offered by this job

Equal opportunity employer

Job summary

Integrity Malaysia is seeking a hands-on Administrator to support office operations, procurement, vendor management, and HR-related tasks. You will work closely with the Managing Director, Head Office, employees, and external stakeholders to ensure smooth administrative processes across all departments.

The role requires a minimum of 4 years in administrative roles, fluent English, and strong organizational skills.

Qualifications

• Bachelor's degree in Business Administration, Management, HR, or related field.
• Minimum 4 years of relevant administrative experience.
• Fluent in English with strong communication and stakeholder management.
• Strong knowledge of HR administration, procurement, vendor management, and office operations.
• Proficient with Microsoft Office or Google Workspace and digital admin systems.
• Experience in multinational or corporate environments preferred.

Responsibilities

• Manage accounts payable and receivable, including monitoring invoices and collections.
• Prepare payment supporting documents and manage petty cash records.
• Coordinate business travel, employee claims, visas, and work permits.
• Switchboard & front desk management.
• Oversee office operations and facilities, inventory, assets, safety, and general administration.
• Handle procurement and vendor management, including sourcing, negotiations, and vendor performance.
• Support HR operations, including onboarding and employee records.
• Prepare reports, monitor KPIs and projects, and provide recommendations to management.
• Collaborate with stakeholders to ensure smooth operations.

Skills

Vendor management

HR administration

Office operations

Stakeholder management

Communication

Education

Bachelor's degree in Business Administration

Tools

MS Office/Google Workspace

Job description

Integrity Malaysia is seeking a hands-on Administrator to support office operations, procurement, vendor management, and HR-related tasks. You will work closely with the Managing Director, Head Office, employees, and external stakeholders to ensure smooth administrative processes across all departments.

The role requires a minimum of 4 years in administrative roles, fluent English, and strong organizational skills.