HRGA Operations & Procurement Admin

Integrity Asia; Petaling Jaya; On-site; MYR 60,000 - 100,000; Full time

Job summary

Integrity Malaysia is seeking an experienced Operations Coordinator to combine hands-on office operations, procurement, vendor management, and employee support. You will work closely with the Managing Director, Head Office, employees, and external stakeholders to ensure efficient activities and compliance.

The role emphasizes adapting to a fast-paced corporate environment, handling budgets, travel, HR onboarding, and process improvements while maintaining high standards of integrity and

Qualifications

• Bachelor’s degree in Business Administration, Management, HR, or related field.
• Minimum 4 years in administrative roles (e.g., Administrative Coordinator, Secretary, EA to C‑level/management, GA/HRGA).
• Fluent in English with strong communication and stakeholder management.
• Strong knowledge of HR administration, procurement, vendor management, and office/facility operations.
• Organized, proactive, problem-solving, and multitasking.
• Proficient in Microsoft Office/Google Workspace and comfortable with digital administrative systems.
• Experience in a multinational/corporate environment preferred.
• High level of integrity, professionalism, confidentiality, and attention to detail.
• Able to coordinate and communicate with internal/external stakeholders and government authorities.

Responsibilities

• Oversee accounts payable/receivable, PO/SO creation, payment verifications, monthly reconciliations.
• Maintain petty cash, budgets, and payment documentation.
• Coordinate business travel, claims, visas, work permits and related admin matters.
• Switchboard and front desk management.
• Oversee office operations, facilities, inventory, assets, and safety.
• Procure goods/services, handle vendor sourcing, quotes, negotiations, and performance.
• Support HR operations including onboarding and records management.
• Prepare reports, monitor KPIs, and provide management with actionable recommendations.
• Collaborate with stakeholders to ensure smooth operations.

Skills

Fluent English

Stakeholder management

Procurement

Vendor management

Office operations

Organization

Problem solving

Multitasking

MS Office/Google Workspace

Digital administration systems

Education

Bachelor’s degree in Business Administration/Management/HR

Tools

MS Office

Google Workspace

Job description

Integrity Malaysia is seeking an experienced Operations Coordinator to combine hands-on office operations, procurement, vendor management, and employee support. You will work closely with the Managing Director, Head Office, employees, and external stakeholders to ensure efficient activities and compliance.

The role emphasizes adapting to a fast-paced corporate environment, handling budgets, travel, HR onboarding, and process improvements while maintaining high standards of integrity and