Medical Supply Services Executive – Supply Chain & Procurement

Private Advertiser; Miri; On-site; MYR 60,000 - 90,000; Full time

Job summary

Private Advertiser is seeking a Medical Supply Services Executive to coordinate end-to-end medical supplies, including client orders, supplier sourcing, procurement, billing, vendor management and international deliveries. The role requires understanding of supply chain, logistics, purchasing and planning with strong attention to detail and independence across borders.

The candidate will receive and process Purchase Orders, manage supplier relationships, ensure on-time billing, and monitor

Qualifications

• Bachelor's degree or diploma in finance, business administration, or related field.
• Qualifications in Supply Chain are a plus.
• At least 3 years of logistics and supply chain experience.
• Fluent written and spoken English.

Responsibilities

• Receive, confirm and process client Purchase Orders.
• Source, evaluate and select suppliers; negotiate terms.
• Coordinate international deliveries and ensure cold chain integrity.
• Maintain vendor Approved List and update procurement data.
• Ensure accurate client billing and reconciliation with invoices.
• Monitor supplier performance KPIs.
• Build relationships with medical professionals on site.

Skills

Supply chain

Logistics

Purchasing

Planning

MS Office

Independent work

Attention to detail

Customer focus

Education

Bachelor's degree

Diploma

Supply Chain qualifications

Tools

Microsoft Office

Job description

Medical Supply Services Executive – Supply Chain & Procurement

We are looking for a Medical Supply Services – Executive to support the end-to-end coordination of medical supplies, including client Purchase Orders, supplier sourcing, procurement, billing, vendor management and international deliveries.

This role requires a good understanding of Supply Chain, Logistics, Purchasing and Planning, with strong attention to detail, customer focus and the ability to work independently across international boundaries.

Key Responsibilities

Receive, confirm and process Purchase Orders from clients.

Collect feedback from sites and/or clients for continuous improvement.

Ensure correct and timely client billing.

Reconcile Purchase Orders, Invoices and Proof of Delivery and follow payment of Suppliers.

Build relationship with medical professionals on site.

Source, evaluate and select the most competitive suppliers.

Maintain and update price information and procurement list.

Maintain and update Approved Vendor List.

Negotiate agency framework agreements with suppliers and manage the contract to be active by ensuring it is signed, executed, filed and kept in safe place, and not expired.

Audit and qualify suppliers, keep records and follow-up on corrective actions if required.

Monitor and review supplier performance KPIs.

Medical Supply & Logistics Coordination and Compliance

Control compliance of the Medical Supplies with company quality standards.

Organize, coordinate and follow-up international deliveries operated by freight forwarder and maintain integrity of cold chain deliveries.

Plan the needs, check availability of the supplies, follow Estimated Time of Arrival and inform clients and/or site managers about deliveries.

Follow company rules, policies and procedures.

Compliance with Supply Chain Management process, General Affairs Policies & Procedures document, company code of conduct and MSS Standards.

Required Skills and Knowledge

Understanding of the Supply Chain main components: Supply Chain, Logistics, Purchasing and Planning.

High level of PC literacy, especially Microsoft Office suite.

Ability to work with minimal supervision across international boundaries.

Conceptual and process thinking, sound decision making, attention to detail and ability to evaluate options.

Relationship skills, customer and safety focus.

Required Qualifications

Bachelor's Degree or Diploma in Finance, Business Administration, or a related discipline.

Qualifications in Supply Chain are a plus.

Who Fit This Role?

Highly independent.

Team Work and collaboration.

Excellent problem solving skills.

Result orientation & execution.

Required Work Experience

At least 3 years of experience in logistics and supply chain management.

Required Languages

Fluent written and spoken English.