Material Coordinator

Elsa Talent; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

Elsa Talent seeks an experienced Material Coordinator to manage project materials, equipment and consumables from planning through delivery, storage, usage and final reconciliation, ensuring availability at the right place and time while meeting project and HSE requirements.

The role involves SAP MM, warehouse coordination, expediting, stock control, and collaboration with PMT, Engineering, Procurement, Logistics, QA/QC, HSE and vendors to ensure on-time delivery and accurate documentation for

Qualifications

• Bachelor-level or diploma in supply chain/logistics or related field.
• Minimum eight years of progressive experience in material coordination/warehousing/expediting or project supply chain.
• Strong hands-on experience with SAP or equivalent ERP for goods receipt/issue/stock transfer/service-entry.

Responsibilities

• Prepare and maintain material control plans, status reports and mobilisation/demobilisation trackers.
• Review material requirements and stock availability to identify shortages and long-lead items.
• Raise Purchase Requests in SAP and monitor PR-to-PO/SO process with Procurement and Project teams.
• Coordinate receiving, documentation and transfer of materials per client requirements.
• Execute SAP material transactions (GR/GRN, GI, GT, service entry, stock transfer) and ensure records match documentation.

Skills

Project coordination

Stakeholder management

Attention to detail

Education

Diploma or Bachelor's Degree in Supply Chain / Logistics / Materials Management or related field

Tools

SAP MM

ERP systems

Inventory control

Job description

To manage project materials, equipment and consumables from planning and purchasing through delivery, storage, usage and final reconciliation, ensuring they are available at the right place and time while meeting project and HSE requirements.

Qualification / Certifications:

• Diploma or Bachelor's Degree in Supply Chain, Logistics, Materials Management, Engineering, Business Administration, or a related field.
• SAP MM, warehouse safety, lifting/rigging, or dangerous goods training is an added advantage.
• Minimum eight (8) years of progressive experience in material coordination, material control, warehousing, expediting or project supply chain, preferably within the oil and gas, offshore construction.
• Strong hands‑on experience using SAP or an equivalent ERP/material-management system for goods receipt, goods issue, stock transfer and service‑entry processes.
• Experience coordinating with PMT, Engineering, Procurement, Logistics, QA/QC, HSE, Finance, vendors, clients, shore bases, vessels and offshore/site teams.

Experience:

• Prepare and maintain material control plans, status reports, expediting records, shortage lists and mobilisation/demobilisation trackers.
• Review material requirements, MTOs and stock availability to identify shortages, long‑lead items and available existing stock.
• Raise Purchase Requests (PR) in SAP and monitor the PR-to-PO/SO process with Procurement and Project teams.
• Follow up with suppliers and internal teams to ensure materials are delivered on time and resolve potential delays or shortages.
• Coordinate the receiving, documentation and transfer of materials according to company and client requirements.
• Execute and validate relevant SAP material transactions, including GR/GRN, GI, GT, service entry and stock transfer, ensuring system records match physical quantities and supporting documents.
• Maintain full traceability of project materials and equipment, including PO/SO, delivery order, packing list, material certificates, inspection release, calibration certificate and other client‑required documentation.
• Plan and coordinate with logistic team for project mobilisation and demobilisation activities, confirmation of material receipt at destination.
• Control project rental equipment and facilities, including mobilisation, utilisation, off‑hire, renewal and return; verify supporting records and service entries to minimise idle rental cost and prevent late charges.
• Perform routine reconciliation, cycle counts and project stock counts; investigate discrepancies, ageing, surplus, damaged, obsolete and missing materials, and drive timely corrective and preventive actions.
• Lead project material close‑out, including final reconciliation, return‑to‑stock, inter‑project transfer, vendor return and disposal/scrap documentation.