Marketing Admin / Coordinator

LEE FAH MEE SENDIRIAN BERHAD; Kuching; On-site; MYR 33,000 - 58,000; Full time

Job summary

LEE FAH MEE SENDIRIAN BERHAD in Malaysia is seeking a Marketing Administration & Documentation specialist to maintain marketing files, prepare purchase requests and track expenses across campaigns.

You will coordinate campaigns, events, exhibitions, and materials, liaise with internal teams and external partners, and ensure timely delivery of marketing resources.

Responsibilities

• Maintain marketing files, quotations, invoices, proposals, contracts and campaign records.
• Prepare purchase requests, payment documents and other internal paperwork related to marketing activities.
• Maintain updated records of marketing expenses and assist in monitoring marketing budgets.
• Prepare activity summaries and supporting documents when required.
• Assist in coordinating marketing campaigns, product launches and other marketing projects.
• Follow up with internal departments, agencies, suppliers, KOLs/influencers and other external parties on agreed deliverables and deadlines.
• Maintain campaign/project timelines and provide regular status updates.
• Ensure required artwork, samples, products and marketing materials are ready before campaign execution.
• Assist in coordinating exhibitions, roadshows, sampling activities, trade events and company functions.
• Coordinate booth requirements, product samples, POSM, merchandise, logistics and manpower arrangements.
• Prepare event checklists and ensure required items are ready before deployment.
• Assist on-site during events when required.
• Maintain records of POSM, brochures, banners, buntings, merchandise, samples and other marketing materials.
• Monitor stock levels and arrange replenishment when required.
• Check quantities, specifications and delivery of marketing materials.
• Request and compile quotations from suppliers and marketing partners.
• Coordinate appointments, samples, proposals and follow-ups.
• Maintain an organised database of suppliers, agencies, media partners, KOLs and other marketing contacts.
• Track agreed deliverables and collect campaign reports or supporting evidence after completion.
• Maintain updated product catalogues, product information, photos and marketing materials.
• Assist in preparing materials required by Sales, distributors, retailers and potential business partners.
• Coordinate product samples for customers, KOLs, agencies and events.
• Support marketing activities related to new product launches and retail expansion.
• Maintain the Head of Marketing's marketing follow-up/task list where required.
• Follow up on outstanding actions with relevant parties and provide status updates.
• Perform other marketing-related administrative and coordination duties assigned by the Head of Marketing.

Job description

Marketing Administration & Documentation

Maintain marketing files, quotations, invoices, proposals, contracts and campaign records.

Prepare purchase requests, payment documents and other internal paperwork related to marketing activities.

Maintain updated records of marketing expenses and assist in monitoring marketing budgets.

Prepare activity summaries and supporting documents when required.

Campaign & Project Coordination

Assist in coordinating marketing campaigns, product launches and other marketing projects.

Follow up with internal departments, agencies, suppliers, KOLs/influencers and other external parties on agreed deliverables and deadlines.

Maintain campaign/project timelines and provide regular status updates.

Ensure required artwork, samples, products and marketing materials are ready before campaign execution.

Events, Roadshows & Exhibitions

Assist in coordinating exhibitions, roadshows, sampling activities, trade events and company functions.

Coordinate booth requirements, product samples, POSM, merchandise, logistics and manpower arrangements.

Prepare event checklists and ensure required items are ready before deployment.

Assist on-site during events when required.

Marketing Materials & Inventory

Maintain records of POSM, brochures, banners, buntings, merchandise, samples and other marketing materials.

Monitor stock levels and arrange replenishment when required.

Check quantities, specifications and delivery of marketing materials.

Request and compile quotations from suppliers and marketing partners.

Coordinate appointments, samples, proposals and follow-ups.

Maintain an organised database of suppliers, agencies, media partners, KOLs and other marketing contacts.

Track agreed deliverables and collect campaign reports or supporting evidence after completion.

Maintain updated product catalogues, product information, photos and marketing materials.

Assist in preparing materials required by Sales, distributors, retailers and potential business partners.

Coordinate product samples for customers, KOLs, agencies and events.

Support marketing activities related to new product launches and retail expansion.

General Department Support

Maintain the Head of Marketing's marketing follow-up/task list where required.

Follow up on outstanding actions with relevant parties and provide status updates.

Perform other marketing-related administrative and coordination duties assigned by the Head of Marketing.