Marine Crewing Planner

SEE SONG & SONS SDN. BHD.; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

See Song & Sons Sdn Bhd in Malaysia is seeking a Marine Crewing Planner to support the fleet with proactive crew planning, coordination and compliance. You will be the main contact between the company, seafarers, manning agents and port authorities to ensure vessels are properly manned.

Responsibilities include crew changes, screening, contracts, travel logistics, and maintaining accurate crews records. The role requires strong English, teamwork, and the ability to travel as needed.

Qualifications

• Diploma or Bachelor’s in Maritime Management, Business/Management, or related field.
• 1 year crewing or maritime operations experience preferred; fresh grads welcome.
• Strong written and spoken English; Mandarin a plus.
• Proficient in MS Office and crewing systems (PLKS awareness).

Responsibilities

• Crew management and planning for vessels, ensuring proper manning.
• Plan crew changes and check certifications and training.
• Coordinate with manning agents, port agents, and masters.
• Recruit crew and conduct initial screening and interviews.
• Prepare employment contracts and maintain crew documentation.
• Coordinate travel, visas, and accommodations for crew.
• Maintain crew records and generate planning reports.

Skills

Communication

Organization

Time management

Team player

Independence

Willing to travel

MS Office

PLKS awareness

Education

Maritime/Business/HR degree

Tools

PLKS application

Job description

We are seeking a Marine Crewing Planner to join our dynamic team. This role is crucial in ensuring the smooth operation of our fleet through effective planning, coordination, and management of crew matters. You will be the key point of contact between the company, seafarers, manning agents, and other stakeholders to make sure our vessels are always properly manned and compliant with all requirements.

Key Responsibilities:

• Crew Management & Planning
• Manage all crewing matters for vessels assigned, ensuring proper manning levels are maintained at all times.
• Plan crew changes well in advance, checking crew availability, certification validity, and compliance with training requirements.
• Liaise with manning agents, crewing agencies, and port agents to ensure smooth crew change operations.
• Communicate directly with masters, vessel managers, and seafarers regarding crew plans and scheduling.
• Recruit crew to fill shortages and vacancies, ensuring all sign-on/off formalities are completed accurately.
• Conduct initial screening of applicants and arrange interviews for officers and ratings.
• Documentation & Compliance
• Prepare employment contracts for seafarers.
• Check the authenticity of documents with relevant maritime organizations.
• Ensure all personnel files and crew certification records are updated and uploaded into the crewing system.
• Assist in reviewing and improving internal office procedures related to crewing and operations.
• Travel & Logistics Coordination
• Coordinate and book travel arrangements including flights, visas, permits, transport, and accommodation for crew movements.
• Arrange cost-effective and timely travel options while considering crew welfare.
• Liaise with agents and authorities to manage visa requirements, port formalities, and immigration processes.
• Monitor and process crew expenses, allowances, and claims.
• Administration & Reporting
• Maintain accurate crew records, leave balances, and movement schedules.
• Prepare regular reports on crew planning, status, and upcoming changes.
• Perform other administrative duties as required by the Crewing Manager.

Requirements:

• Minimum Diploma or Bachelor’s Degree in Maritime Management, Business/Management, Human Resources, or related discipline.
• Minimum 1 year of experience in crewing management or maritime operations (preferred, but fresh graduates are also encouraged to apply).
• Good written and oral communication skills in English; Mandrin is an added advantage.
• Familiarity with PLKS application is an advantage.
• Proficiency in MS Office applications and good computer literacy.
• Strong organizational and time-management skills, with attention to detail.
• Highly motivated, reliable, and able to work independently with minimal supervision.
• A good team player with a positive attitude and strong sense of responsibility.
• Willing to travel as and when required.

See Song & Sons Sdn Bhd is an established Malaysian construction company with expertise in marine construction, dredging, reclamation, and civil engineering works. The company has extensive industry experience in delivering marine and infrastructure projects. Our services include marine structures, coastal protection, bridge construction, earthworks, drainage, and other civil engineering works. We are committed to quality workmanship, professionalism, and teamwork while contributing to Malaysia’s infrastructure development.

See Song & Sons Sdn Bhd is an established Malaysian construction company with expertise in marine construction, dredging, reclamation, and civil engineering works. The company has extensive industry experience in delivering marine and infrastructure projects. Our services include marine structures, coastal protection, bridge construction, earthworks, drainage, and other civil engineering works. We are committed to quality workmanship, professionalism, and teamwork while contributing to Malaysia’s infrastructure development.