Manager, Fund Settlements (Investment Operations)

Private Advertiser; Kuala Lumpur; On-site; MYR 180,000 - 320,000; Full time

Job summary

Private Advertiser seeks an experienced leader to oversee the operational infrastructure supporting fund management across multi-asset portfolios. You will drive end-to-end post-trade workflows, settlement clearance, asset servicing, and cash forecasting, serving as the bridge between front-office trading and back-office fund administration to ensure seamless trade delivery.

The role emphasizes strategic governance, SOP implementation, and collaboration with brokers, custodians, and portfolio

Qualifications

• Bachelor’s Degree in Accounting, Finance, Banking, or a related discipline.
• ACCA/CPA qualifications are advantageous but not required.
• Minimum 8 years of solid working experience in investment operations, middle office, or settlement management within an asset management firm, investment bank, or global custodian.
• Minimum 4 years in a supervisory or managerial capacity is preferred.
• Broad product lifecycle familiarity across multi-asset instruments.
• Practical knowledge of market clearing practices and messaging standards.
• Hands-on experience with front/middle-office platforms and major custodian portal interfaces.
• Comprehensive understanding of SC Malaysia guidelines.

Responsibilities

• Strategic Leadership & Operational Governance of Trade Support & Settlements and Asset Servicing functions.
• Oversee end-to-end post-trade workflows and ensure timely settlement/clearing within market deadlines.
• Govern corporate actions, proxy voting, and asset servicing across domestic and foreign holdings.
• Monitor cash forecasting and front-to-back reconciliation for NAV accuracy and regulatory reporting.
• Manage relationships with brokers, custodians, trustees and ensure audit readiness.

Education

Bachelor’s Degree in Accounting, Finance, Banking, or a related discipline

Job description

Directs and governs the operational infrastructure supporting the fund management company's investment management activities across multi-asset portfolios.

The role leads end-to-end post-trade execution workflows, trade matching, settlement clearance, asset servicing/ corporate actions, collateral management, and cash availability forecasting. Serving as the primary operational conduit between the front-office trading desk and back-office fund administration, this position ensures seamless transaction delivery, minimizes settlement risk, eliminates trade fails, and maintains strict operational alignment with regulatory standards.

Job Responsibilities 1. Strategic Leadership & Operational Governance

Lead, develop, and oversee the Trade Support & Settlements and Corporate Actions & Asset Servicing functions, instilling a high-performance, risk-aware culture.

Design, implement, and monitor robust Standard Operating Procedures (SOPs), transaction control matrices and frameworks to scale trade volume capacity and eliminate operational touchpoints.

Establish and monitor internal liaison with fund valuation/ reporting units for timely daily delivery of verified trade files, corporate action election schedules, and cash movements prior to NAV valuation cut-offs.

Drive technology enhancements such as automated post-trade matching platforms.

Maintain comprehensive Business Continuity Plans (BCP) and cross-training frameworks to secure uninterrupted operational coverage across market trading sessions.

2. Post-Trade Processing, Matching & Settlement Management

Oversee end-to-end post-execution trade workflows across different markets, ensuring all trade allocations, broker confirmations, and custodian settlement instructions are executed accurately within strict market deadlines (T+1/T+2).

Direct the instruction and tracking of settlement instructions to custodians/trustees.

Supervise proactive trade exception monitoring and trade-fail resolution, engaging brokers and custodian clearing desks timely to prevent financial penalties, buy-in exposures, or interest claims.

3. Corporate Actions, Proxy Voting & Asset Servicing

Govern the end-to-end lifecycle of corporate actions across domestic and foreign holdings.

Ensure timely capture of corporate event announcements, critical date notifications to Portfolio Managers, and prompt execution of investment decisions to custodians/ trustees prior to market cut-offs.

Coordinate proxy voting operational processes, working with Portfolio Managers, ESG leads, and custodians to verify that voting instructions are lodged accurately and on time.

Manage class actions, tax documentation and entitlement reconciliation with custodians, confirming correct receipt of cash distributions and bonus units.

4. Cash Flow Forecasting & Front-to-Back Reconciliation

Monitor daily intraday and T+1/ T+2 cash forecasting for portfolio managers, tracking cash inflows/ outflows, unit trust creation/redemption impacts, maturities, and coupon/ dividend receipts to optimize investment deployment.

Oversee daily trade capture and position reconciliation between the front-office and custodian records, addressing trade breaks before valuation cycles.

Ensure clean, verified transaction data hand-offs to fund Vvaluation/ reporting units to facilitate error-free NAV calculation and statutory reporting.

5. Counterparty, Trustee & Broker Relationship Governance

Supervise operational relationships with executing brokers, custodians, and trustees; lead regular operational reviews.

Manage onboarding operational readiness for new brokers, counterparties, custody accounts, and trading markets, including standard settlement instructions (SSI) maintenance in platforms.

Address and resolve operational inquiries and audit requests from trustees, internal audit, and the Securities Commission Malaysia (SC) regarding settlement workflows and trade authorization controls.

Job Requirements

Possesses Bachelor’s Degree in Accounting, Finance, Banking, or a related discipline.

Relevant accounting qualifications (ACCA/CPA) are advantageous but not required.

Minimum 8 years of solid working experience in investment operations, middle office, or settlement management within an asset management firm, investment bank, or global custodian.

Minimum 4 years in a supervisory or managerial capacity is preferred.

Broad product lifecycle familiarity across multi-asset instruments.

Practical knowledge of market clearing practices and messaging standards.

Hands-on experience with front/middle-office platforms and major custodian portal interfaces.

Comprehensive understanding of Securities Commission Malaysia (SC) Guidelines on Unit Trust Funds/Wholesale Funds and relevant market settlement cut-offs.

Sharp attention to detail with an active risk-prevention mindset regarding trade instructions, standard settlement instructions (SSIs), and corporate action election cut-offs.

High problem-solving agility to investigate trade breaks, broker fail risks, and settlement discrepancies under strict intraday cut-off deadlines.

Clear communication skills to liaise effectively between front-office fund managers, other back-office teams, and external brokers/custodians.