Manager, Facilities Management

SD Guthrie International; Petaling Jaya; On-site; MYR 120,000 - 180,000; Full time

Job summary

SD Guthrie International is seeking a capable Facilities Manager to lead multi-building facilities management, maintenance planning and project delivery in Selangor. You will oversee FMOs, contractors and service providers, drive asset lifecycle planning and ensure safety, reliability and cost efficiency across mechanical, electrical and building envelope systems.

You will coordinate with stakeholders, manage budgets (OPEX/CAPEX) and ensure compliance with HSE requirements while guiding

Qualifications

• Bachelor’s Degree in a relevant Engineering discipline is required.
• 5–8 years of relevant experience in facilities management, engineering maintenance, building operations, construction, building assessment and/or project management.
• Strong technical and commercial capability in building maintenance and assessment, asset lifecycle planning, project delivery, OPEX/CAPEX budgeting, contract administration, cost control, HSE compliance and facilities performance management.
• Strong stakeholder management skills with experience leading teams and projects and working effectively with internal stakeholders, vendors and external parties.

Responsibilities

• Lead and oversee facilities management activities across buildings, and facilities.
• Implement facilities management plans, maintenance strategies and annual work programmes aligned with operational requirements.
• Advise management on facilities risks, asset conditions, service-provider performance, budget requirements, project priorities and medium- to long-term improvement needs.
• Oversee the operation and maintenance of building fabric, mechanical and electrical systems, utilities, plumbing, fire protection, security systems, external works and other associated facilities infrastructure.
• Coordinate planned shutdowns, emergency repairs and critical maintenance activities with operating units and building occupants to minimise operational disruption.
• Lead and manage the performance of Facilities Management Operators, contractors, vendors and other appointed service providers.
• Conduct regular performance reviews, operational meetings, audits and service assessments.
• Verify satisfactory completion of works and services prior to recommending payment.
• Support contract renewal, retendering, mobilisation, transition and demobilisation activities.
• Ensure facilities and building systems are maintained in a safe, reliable, efficient and fit-for-purpose condition.
• Plan and oversee building inspections, physical condition surveys, technical investigations and specialist assessments where required.
• Identify building defects, deterioration, obsolescence, recurring failures, non-compliance and potential safety or operational risks.
• Recommend appropriate repairs, replacements, refurbishment, monitoring or further technical investigation.
• Support asset lifecycle planning by assessing remaining useful life, maintenance requirements, replacement priorities and future capital requirements.
• Lead facilities, engineering, refurbishment, replacement, renovation and improvement projects from conceptualisation through final close-out.
• Establish project objectives, scope, requirements, deliverables, budget, schedule, risks, stakeholders and success criteria.
• Lead tender preparation, technical evaluation, clarification and recommendation processes and report to the Tender Committee / approving authority.
• Manage project implementation to ensure compliance with approved scope, budget, schedule, quality and contractual requirements.
• Monitor project progress, cost, risks, issues, variations, claims and changes, and implement appropriate mitigation measures.
• Review and verify progress claims, variation requests, project forecasts and payment recommendations.
• Manage and monitor facilities-related OPEX and CAPEX budgets.
• Monitor expenditure, commitments, forecasts and budget variances and recommend corrective actions where required.
• Lead or support procurement, tender evaluation, commercial assessment and contractor/vendor selection processes.
• Ensure facilities, maintenance and project activities comply with applicable statutory, regulatory, security, health, safety, environmental (HSE) requirements.

Skills

Team Leadership

Stakeholder Management

Project Management

Budgeting

HSE Compliance

Asset Lifecycle Planning

Cost Control

Building Operations

Education

Bachelor’s Degree in a relevant Engineering discipline

Job description

We value our people and encourage everyone to grow professionally.

Job Description

Facilities Management

• Lead and oversee facilities management activities across buildings, and facilities.
• Implement facilities management plans, maintenance strategies, service standards and annual work programmes aligned with operational requirements.
• Advise management on facilities risks, asset conditions, service-provider performance, budget requirements, project priorities and medium- to long-term improvement needs.

Facilities Operations & Maintenance

• Oversee the operation and maintenance of building fabric, mechanical and electrical systems, utilities, plumbing, fire protection, security systems, external works and other associated facilities infrastructure.
• Ensure maintenance activities are properly planned, prioritised, scheduled, executed, verified and documented.
• Coordinate planned shutdowns, emergency repairs and critical maintenance activities with operating units and building occupants to minimise operational disruption.

Facilities Management Operators & Service Provider Management

• Lead and manage the performance of Facilities Management Operators (FMO), contractors, vendors and other appointed service providers.
• Conduct regular performance reviews, operational meetings, audits and service assessments.
• Verify satisfactory completion of works and services prior to recommending payment.
• Support contract renewal, retendering, mobilisation, transition and demobilisation activities.

Building Assessment & Asset Condition Management

• Ensure facilities and building systems are maintained in a safe, reliable, efficient and fit-for-purpose condition
• Integrate appropriate procedures, reporting and escalation mechanisms for facilities operations
• Plan and oversee building inspections, physical condition surveys, technical investigations and specialist assessments where required.
• Identify building defects, deterioration, obsolescence, recurring failures, non-compliance and potential safety or operational risks
• Recommend appropriate repairs, replacements, refurbishment, monitoring or further technical investigation.
• Support asset lifecycle planning by assessing remaining useful life, maintenance requirements, replacement priorities and future capital requirements.

Project Management

• Lead facilities, engineering, refurbishment, replacement, renovation and improvement projects from conceptualisation through final close-out.
• Establish project objectives, scope, requirements, deliverables, budget, schedule, risks, stakeholders and success criteria.
• Lead tender preparation, technical evaluation, clarification and recommendation processes and report to the Tender Committee / approving authority.
• Manage project implementation to ensure compliance with approved scope, budget, schedule, quality and contractual requirements.
• Monitor project progress, cost, risks, issues, variations, claims and changes, and implement appropriate mitigation measures.
• Review and verify progress claims, variation requests, project forecasts and payment recommendations.

Budget, Procurement & Contract Management

• Manage and monitor facilities-related OPEX and CAPEX budgets.
• Monitor expenditure, commitments, forecasts and budget variances and recommend corrective actions where required.
• Lead or support procurement, tender evaluation, commercial assessment and contractor/vendor selection processes.

HSE & Statutory Compliance

• Ensure facilities, maintenance and project activities comply with applicable statutory, regulatory, security, health, safety, environmental (HSE) requirements.
• Monitor statutory inspections, certifications, servicing, testing, permits and corrective actions.
• Ensure contractors and service providers comply with approved safety procedures, risk assessments, permits and safe systems of work.

Performance Management & Reporting

• Establish and monitor facilities and project performance indicators covering service delivery, maintenance, asset reliability, statutory compliance, cost, quality, safety and project delivery.
• Prepare management reports highlighting performance, budget status, building condition, project progress, key risks, issues and decisions required.
• Analyse maintenance trends, breakdowns, service complaints, contractor performance, asset condition and project delivery to identify improvement opportunities.

Team Leadership & Stakeholder Management

• Lead, coach and develop assigned employees and project team members.
• Allocate resources according to operational requirements, project priorities, risk and technical capabilities.
• Coordinate with management, operating units, building occupants, consultants, contractors, vendors and relevant authorities.
• Manage external vendors and service providers to ensure effective service delivery and performance.

Requirements:

• Bachelor’s Degree in a relevant Engineering discipline.
• 5–8 years of relevant experience in facilities management, engineering maintenance, building operations, construction, building assessment and/or project management.
• Strong technical and commercial capability in building maintenance and assessment, asset lifecycle planning, project delivery, OPEX/CAPEX budgeting, contract administration, cost control, HSE compliance and facilities performance management.
• Strong stakeholder management skills with experience leading teams and projects and working effectively with internal stakeholders, vendors and external parties.