Manager, Company Secretarial

IOI Group; Putrajaya; On-site; MYR 180,000 - 280,000; Full time

Benefits offered by this job

Medical Education support

Dental Parking Optical

Comprehensive Insurance coverage

Perform

Job summary

IOI Corporation Berhad in Malaysia is seeking an experienced Corporate Secretarial Manager to support the Senior Manager/Head of Department in managing the Corporate Secretarial function and guiding a high-performing team.

You will oversee board and committee governance, prepare minutes and resolutions, ensure regulatory compliance under the Companies Act 2016 and Bursa Malaysia, and provide governance advisory to the Board and management.

Qualifications

• ICSA qualification or equivalent professional qualification.
• Minimum 8 years of relevant corporate secretarial experience, preferably with exposure to public listed companies.
• Sound knowledge of the Companies Act 2016, Bursa Malaysia Main Market Listing Requirements, corporate governance principles and related regulatory requirements.
• Experience in organising and attending Board, Board Committee and shareholder meetings, including drafting minutes, resolutions and other corporate secretarial documents.
• Strong written and verbal communication skills in English and Bahasa Malaysia.
• Proven leadership experience with the ability to supervise, coach and develop team members.
• Good interpersonal and stakeholder management skills with the ability to engage effectively with directors, senior management and external advisers.
• Proactive, organised and able to work independently while managing multiple priorities in a fast-paced environment.

Responsibilities

• Support the Senior Manager and/or Head of Department in the management and operation of the Corporate Secretarial function and contribute to the development of a competent, collaborative and high-performing team.
• Lead, supervise, mentor and develop team members, including providing guidance, coaching and performance feedback.
• Manage a portfolio of listed and non-listed companies within the Group and ensure compliance with applicable statutory, regulatory and governance requirements.
• Organise and coordinate Board, Board Committee and shareholder meetings, including the preparation, review and distribution of meeting materials.
• Attend meetings and prepare accurate minutes, resolutions and other corporate secretarial records, ensuring timely follow-up on decisions and action items.
• Provide corporate secretarial, governance and regulatory advisory support to the Board, Board Committees and senior management.
• Prepare and review annual report disclosures, corporate governance statements, Bursa Malaysia announcements, circulars to shareholders and other corporate secretarial documents.
• Assist in the development and implementation of governance frameworks, policies and procedures, and ensure alignment with regulatory requirements and best practices.
• Support corporate exercises, due diligence assignments, special projects and the compilation of statutory and corporate information.
• Liaise with regulatory authorities, share registrars, auditors, legal advisers and other professional advisers, and ensure the proper maintenance of statutory records and corporate documents.

Skills

Leadership

Coaching

Team development

Governance

Stakeholder management

Regulatory knowledge

Education

ICSA qualification or equivalent professional qualification

Job description

Support the Senior Manager and/or Head of Department in the management and operation of the Corporate Secretarial function and contribute to the development of a competent, collaborative and high-performing team.

Lead, supervise, mentor and develop team members, including providing guidance, coaching and performance feedback.

Manage a portfolio of listed and non-listed companies within the Group and ensure compliance with applicable statutory, regulatory and governance requirements.

Organise and coordinate Board, Board Committee and shareholder meetings, including the preparation, review and distribution of meeting materials.

Attend meetings and prepare accurate minutes, resolutions and other corporate secretarial records, ensuring timely follow-up on decisions and action items.

Provide corporate secretarial, governance and regulatory advisory support to the Board, Board Committees and senior management.

Prepare and review annual report disclosures, corporate governance statements, Bursa Malaysia announcements, circulars to shareholders and other corporate secretarial documents.

Assist in the development and implementation of governance frameworks, policies and procedures, and ensure alignment with regulatory requirements and best practices.

Support corporate exercises, due diligence assignments, special projects and the compilation of statutory and corporate information.

Liaise with regulatory authorities, share registrars, auditors, legal advisers and other professional advisers, and ensure the proper maintenance of statutory records and corporate documents.

Job Requirements

ICSA qualification or equivalent professional qualification.

Minimum 8 years of relevant corporate secretarial experience, preferably with exposure to public listed companies.

Sound knowledge of the Companies Act 2016, Bursa Malaysia Main Market Listing Requirements, corporate governance principles and related regulatory requirements.

Experience in organising and attending Board, Board Committee and shareholder meetings, including drafting minutes, resolutions and other corporate secretarial documents.

Strong written and verbal communication skills in English and Bahasa Malaysia.

Proven leadership experience with the ability to supervise, coach and develop team members.

Good interpersonal and stakeholder management skills with the ability to engage effectively with directors, senior management and external advisers.

Proactive, organised and able to work independently while managing multiple priorities in a fast-paced environment.

A strong team player with a collaborative mindset and the ability to build effective working relationships across all levels of the organisation.

Perks and benefits

• Medical Education support
• Dental Parking Optical
• Comprehensive Insurance coverage
• Perform

IOI Corporation Berhad (IOI) is a leading global integrated and sustainable palm oil player. We are listed on the Main Market of Bursa Malaysia Berhad and trading as MYX: 1961. Our palm oil business consists of upstream plantation in both Malaysia and Indonesia; and downstream resource-based manufacturing business.

With hands-on management approach and excellent agronomic practices, we are ranked highly as one of the most efficient major plantation owners to produce one of the highest oil yields in the industry.

Our resource-based manufacturing business consists of three segments: refining, oleochemical and specialty oils and fats. We own two palm oil refineries in Malaysia and four oleochemical manufacturing plants in Malaysia and Germany. Our specialty oils and fats manufacturing business is carried out by our 20%-owned associate company, Bunge Loders Croklaan (formerly known as IOI Loders Croklaan), which has manufacturing operations in Malaysia, the Netherlands, USA, Canada, Ghana and the People’s Republic of China. Our downstream products are exported to more than 70 countries worldwide. It also includes sustainable palm wood panels developed from oil palm trunks and can be used for furniture making and in the building industry.

IOI Corporation Berhad (IOI) is a leading global integrated and sustainable palm oil player. We are listed on the Main Market of Bursa Malaysia Berhad and trading as MYX: 1961. Our palm oil business consists of upstream plantation in both Malaysia and Indonesia; and downstream resource-based manufacturing business.

With hands-on management approach and excellent agronomic practices, we are ranked highly as one of the most efficient major plantation owners to produce one of the highest oil yields in the industry.

Our resource-based manufacturing business consists of three segments: refining, oleochemical and specialty oils and fats. We own two palm oil refineries in Malaysia and four oleochemical manufacturing plants in Malaysia and Germany. Our specialty oils and fats manufacturing business is carried out by our 20%-owned associate company, Bunge Loders Croklaan (formerly known as IOI Loders Croklaan), which has manufacturing operations in Malaysia, the Netherlands, USA, Canada, Ghana and the People’s Republic of China. Our downstream products are exported to more than 70 countries worldwide. It also includes sustainable palm wood panels developed from oil palm trunks and can be used for furniture making and in the building industry.

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