Lease Admin Coordinator - Detail-Driven Support

Attic Holdings Sdn. Bhd.; Petaling Jaya; On-site; MYR 27,000 - 45,000; Full time

Job summary

Attic Holdings Sdn. Bhd. is seeking a dedicated Leasing Administrative Assistant to support daily operations of the Leasing and A&P Department in our mall environment in Malaysia.

The role involves preparing Letters of Offer, coordinating tenancy agreements with legal, producing lease-related reports, maintaining filing systems and updating tenant data, while ensuring timely submissions and compliance with SOPs.

Qualifications

• Candidate must possess at least Higher Secondary/STPM/"A" Level/Pre-U, Diploma, any field.
• Minimum 2 years of working experience in the shopping mall environment or in similar capacity related field is required.
• Good knowledge of officer management system and procedures.
• Meticulous with strong verbal and written communication skills.
• Pleasant personality with strong interpersonal and follow-up skills.
• Ability to adapt to frequent changes and work under minimum supervision.
• Able to work with pressure and meet tight deadlines.
• Proficient in MS Word, PowerPoint, Excel.

Responsibilities

• Responsible for the daily general administrative work of the Leasing and A&P Department.
• Prepare Letters of Offer and liaise with legal office on preparation of Tenancy Agreements, circulars for Leasing department and all other lease administration documents and reports.
• Maintain filing system of department’s documents and proper communication within departments on tenancy documentation matter.
• Maintain leases including casual leasing and tenant’s information in the system.
• Work closely with suppliers and third parties to ensure timely submission of documentation and orderly execution of events.
• Ensure timely submission of reports and data and that department’s SOPs are adhered to.
• Provide support in preparation and collation of reports.
• Updating Tenant’s Contact List, Tenancy Checklist and Prospect Database.

Skills

Verbal communication

Written communication

Interpersonal skills

Follow-up skills

Adaptability

Education

Higher Secondary/STPM/A Level/Pre-U

Diploma

Tools

MS Word

PowerPoint

Excel

Job description

Attic Holdings Sdn. Bhd. is seeking a dedicated Leasing Administrative Assistant to support daily operations of the Leasing and A&P Department in our mall environment in Malaysia.

The role involves preparing Letters of Offer, coordinating tenancy agreements with legal, producing lease-related reports, maintaining filing systems and updating tenant data, while ensuring timely submissions and compliance with SOPs.