Logistics & Warehouse Coordinator

XFS SDN. BHD.; Seberang Perai; On-site; MYR 36,000 - 60,000; Full time

Job summary

XFS SDN. BHD. in Malaysia seeks a Logistics/Warehouse Coordinator to manage schedules for inbound/outbound goods and coordinate with suppliers, transporters and internal teams.

You will monitor warehouse activities, ensure accurate stock records and prepare essential shipping documents. The role requires a Diploma in Logistics or related field, proficiency in English and Bahasa Melayu, and capability to handle multiple tasks with attention to detail.

Qualifications

• Diploma or equivalent qualification in Logistics, Supply Chain Management, Business Administration or related field.
• Experience in logistics, warehouse coordination or supply chain operations is advantageous.
• Proficient in Microsoft Office, especially Excel; familiarity with inventory or ERP systems is a plus.
• Good communication, coordination, organisational and problem-solving skills.
• Ability to manage multiple tasks, maintain accurate records and follow up independently.
• Good command of English and Bahasa Melayu; Mandarin is an added advantage.
• Detail-oriented, proactive and able to work independently or as part of a team.

Responsibilities

• Coordinate schedules for incoming and outgoing goods to ensure timely delivery.
• Liaise with suppliers, transporters, forwarding agents and others regarding delivery arrangements and shipment status.
• Monitor movement of goods and follow up on delivery schedules to minimise delays.
• Coordinate transportation and logistics arrangements based on the Company's operations.
• Identify and follow up on logistics issues, including delivery delays, missing goods and transportation problems.
• Monitor daily warehouse activities and coordinate with Store Supervisor on stock handling and loading/unloading.
• Review stock levels and discrepancies, ensuring proper documentation.
• Prepare, check and maintain logistics and warehouse documents (DO, GRN, stock reports, shipping documents).
• Ensure all goods received/issued/transferred/dispatched are properly recorded.
• Prepare regular reports on inventory, shipment status, container movements and warehouse activities.
• Maintain filing and documentation for record-keeping and audit purposes.
• Perform data entry and update information in the Company's inventory or ERP system.
• Coordinate incoming/outgoing container schedules and liaise with transporters for arrivals/collection/returns.
• Monitor container movements and update related records.
• Follow up on shipment documentation and ensure documents are available before dispatch.
• Assist in monitoring logistics costs and identifying opportunities to improve efficiency.
• Coordinate with Purchasing, Production, Planning, Sales to ensure materials available when required.
• Communicate updates on stock availability, deliveries and shipment schedules to relevant departments.
• Follow up on warehouse requests and outstanding matters to ensure timely completion.
• Report operational issues, delays and inventory discrepancies to management.
• Provide administrative support for daily logistics and warehouse operations, including data entry and filing.
• Assist in preparing schedules, operational records and other documents for management.

Skills

Communication

Coordination

Organisational skills

Problem solving

MS Office Excel

ERP systems

English proficiency

Bahasa Melayu proficiency

Education

Diploma in Logistics / Supply Chain / Business Admin

Tools

Inventory software

ERP systems

Job description

XFS SDN. BHD. in Malaysia seeks a Logistics/Warehouse Coordinator to manage schedules for inbound/outbound goods and coordinate with suppliers, transporters and internal teams.

You will monitor warehouse activities, ensure accurate stock records and prepare essential shipping documents. The role requires a Diploma in Logistics or related field, proficiency in English and Bahasa Melayu, and capability to handle multiple tasks with attention to detail.