Logistics Management Executive

Unigrà APAC; Pasir Gudang; On-site; MYR 90,000 - 140,000; Full time

Job summary

Unigrà APAC in Malaysia seeks a seasoned Supply Chain & Logistics professional to oversee local distribution from Singapore and coordinate SAP-based purchasing with our Italy team.

You will manage SG orders, stock reconciliation, and inventory control while maintaining accurate records and timely communications with sales, logistics and finance.

Qualifications

• Diploma or degree in Supply Chain & Logistics or equivalent.
• Minimum 5 years of relevant experience.
• Proficient in English and Bahasa Malaysia.
• Strong Excel (intermediate) and SAP knowledge.
• Excellent organizational, multi-tasking and problem-solving skills.

Responsibilities

• Process SG daily orders, PO creation in SAP, and ensure data accuracy.
• Manage SG inventory, stock counts, and coordinate with 3rd party warehouse.
• Process SG daily orders via WhatsApp & Email; issue DN/SO.
• Handle credit/debit notes and returns in SAP.
• Coordinate with Logistics & Finance to ensure timely deliveries and reporting.

Skills

English proficiency

Bahasa Malaysia

Microsoft Excel

SAP knowledge

Organizational skills

Multi-tasking

Education

Diploma / Bachelor’s Degree in Supply Chain & Logistics Management

Tools

SAP

Microsoft Excel

Job description

Unigrà is an Italian agro-food group founded in 1972. Through its various brands, the company offers high-end raw materials, semi-processed and finished products across all channels, the main categories being Chocolate and Chocolate Compounds, UHT Vegetable Creams and Margarine.

Managing overall Singapore market local distribution from Singapore 3rd party warehouse and new stock ordering from HQ.

Key Responsibilities:

a) Daily task

• received SO list from CS
• Prepare delivery note and email to Singapore 3rd party warehouse for the next day delivery to Singapore.

Responsible of Purchasing order from Italy

• Received Order Form from Sales Team.
• Check the data in OF.
• Key the OF in SAP.
• Send email purchase order number to Italy Team.
• Revised the PO if there are any changes.

b) Providing 3rd party warehouse with information on the information on the incoming shipment from Italy to Singapore.

c) Responsible receiving of Malaysia / Italy shipments

• MIGO in SAPZ
• Key the necessary information in file 4.

d) Maintain material code in SAP for Italy code

• Maintain new material code in SAP.

e) Monitor stovk inventory by weekly

• request stock balance from SG 3rd party warehouse and compare with Unigra stock balance.

f) Physical stock count

• perform monthly stock count at SG 3rd party warehouse
• Compare the inventory with Unigra inventory report
• Send all necessary data to finance and sales team
• Compare the total amount of monthly invoice with finance.

g) List down expire and nearly expired stock include goods in sample pallet to sales team and customer cervice.

• Change the expired date in file 4 if the stock get approval for extent expired.
• Perform the stock movement transaction in SAP to remove expired stock after disposal has been completed.

h) Liaise with the 3rd party warehouse on challenges faced in related of inventory or delivery issues.

Second Responsible:

1) Process SG Daily order (Whatsapp & Email)

• Key the customer order in file 4 & POD and ensure the important data are correct (Product code, order Quantity, Item Price, Delivery Note).
• Process the sales order (SO) in SAP.
• Send the SO to the logistic department for them to prepared the Delivery Note (DN).

2) Entertain customer inquiry in whatsapp & Email

Entertain customer/ Sales team inquiry such as requesting of Halla Cwertificates, Product TDS and ect (if any)

3) Process SG Purchase Order.

• Received the SG team Order form and create PO in SAP.
• Check the date in OF.
• Key the OF information in SAP.
• Send the email to respective department ( Logistic & Planner) to inform the new PO.
• Input the necessary data in Order Asisa Shared File.
• Inform sales team if there is any information need to be advised (Shortage, extra quantity, accpet MOQ, Short shelf life, cargo ready date).
• Revised the PO in SAP if there are any changes.

4) Process Sale Order from the customer PO (MY shipment to SG)

• Input MY shipment to file 4 and process SO in SAP.
• Send the SO to logistic department.

5) Isuue Credit Note, Debit Note and Return Order to SAP.

• After CN, DN, and Return Order are issued, record the information in file 4 and send an email to the salesperson.

6) Additional duties as assigned by HOD / Management.

Qualifications and Skills:

• Diploma / Bachelor' Degree or above in Supply Chain & Logistics Management or equavalent.
• Minimum 5 Years' experiences (Less can be considered)
• Good Knowledge of oral and written English & Bahasa Malaysia.
• ability to work with microsoft Office (Intermediate Excel skill is compulsory) and SAP Knowledge is a must.
• Organizational skills, meticulous, multi-task, flexibility and practical.
• Research, excellent conflict resolution/creative problem solving, and follow-up skills.
• Ability to articulate clearly through written and oral presentation.
• Ability to work independently and with in a team environment.
• Diligent, eager to learn proactive, and possessing strong sense of responsibility and execution capabilities in works.