Legal Executive

OCS; Shah Alam; On-site; MYR 47,000 - 76,000; Full time

Benefits offered by this job

Maternity leave

Opportunities for promotion

Job summary

Jora Malaysia is seeking an Administrative and Coordination Associate to support the Legal Counsel with contracts and related documentation in Shah Alam, Malaysia.

You will work with Commercial, Operations, Finance and HR to ensure timely approvals, stamping, filing and tracking of contracts, while maintaining a confidential repository and accurate Salesforce records.

Qualifications

• Experience in contract administration and document management.
• Ability to track contract milestones, expiries and renewals.
• Proficient in MS Excel and Word for documentation and reporting.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide general administrative and coordination support to the Legal Counsel.
• Coordinate with Commercial, Operations, Finance, HR and other teams on contract and legal matters.
• Maintain and update the contract master list, legal trackers and records.
• Track contract expiry and renewal dates and follow up with stakeholders.
• Coordinate contract execution including signatures, stamping and filing.
• Follow up with internal stakeholders for documents and approvals for Legal review.
• Maintain organised repository of contracts and legal documents.
• Update contract information in Salesforce and other systems.
• Support company secretarial matters with required docs and signatures.
• Assist with insurance administration and renewals tracking.
• Assist with litigation, claims and external counsel documentation, and trackers.
• Coordinate stamping of agreements with LHDN where required.
• Prepare and update legal status reports for management reporting.
• Perform other administrative duties as assigned by the Legal Counsel.

Skills

Contract administration

Organizational skills

Communication

Multitasking

Confidentiality

Tools

Salesforce

Microsoft Excel

Microsoft Word

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• To provide administrative and coordination support to the Legal Counsel in managing contracts, legal documentation and related administrative matters. The role will work closely with internal business teams to ensure documents, information, approvals and follow-up actions are properly coordinated and completed within the required timelines.

Job Responsibilities

• Provide general administrative and coordination support to the Legal Counsel.
• Coordinate with Commercial, Operations, Finance, HR and other business teams on contract and legal-related matters.
• Maintain and regularly update the contract master list, legal trackers and other records.
• Track contract expiry and renewal dates and follow up with the relevant business teams.
• Coordinate contract execution, including arranging signatures, stamping and filing of completed agreements.
• Follow up with internal stakeholders on documents, information and approvals required for Legal review.
• Maintain an organised repository of contracts, legal documents and supporting records.
• Update contract information in Salesforce and other systems, where required.
• Provide administrative support for company secretarial matters, including coordinating information, documents and signatures required by the Company Secretary.
• Assist with insurance administration, including tracking renewals and coordinating supporting documents.
• Assist with litigation, claims and external counsel documentation and maintain the relevant trackers.
• Coordinate stamping of agreements with LHDN where required.
• Prepare and update legal status reports and other administrative information required for management reporting.
• Perform other administrative and coordination duties as assigned by the Legal Counsel.

Key Skills

• Good understanding of contract administration processes, including drafting coordination, review workflow, execution, renewal, and record management.
• Good organisational and coordination skills.
• Experience tracking contract obligations, milestones, expiry dates, renewals, and related follow-up actions.
• Good communication skills and ability to work with different business teams.
• Proficient in Microsoft Excel, Word and document management.
• Able to manage multiple tasks and deadlines.
• Able to handle confidential information appropriately.

Job Types: Full-time, Permanent

• Maternity leave
• Opportunities for promotion

Ability to commute/relocate:

• Shah Alam: Reliably commute or planning to relocate before starting work (Preferred)