Executive Assistant

Tenaga Cekap Management; Shah Alam; On-site; MYR 47,000 - 71,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Health Insurance

Job summary

Tenaga Cekap Management seeks an organized Administrative Support professional to assist senior management with calendars, meetings, travel, and correspondence. You will help prepare and review legal documents, contracts, and corporate records, ensuring accuracy and compliance.

The role also involves maintaining records, policies, and regulatory updates for the Legal & Compliance department. You will coordinate with internal teams and external counsel to ensure timely task completion, monitor

Qualifications

• Provide comprehensive administrative support to senior management, including calendars, meetings, travel, and correspondence.
• Assist in preparation, review, and organization of legal documents, contracts, and records.
• Support Legal & Compliance by maintaining records, policies, and regulatory updates.
• Coordinate with internal departments and external counsel to facilitate legal processes and deadlines.
• Monitor compliance with policies and laws; assist in developing compliance programs.
• Develop and maintain efficient document management systems for filing and retrieval.
• Handle confidential information with discretion and uphold privacy standards.
• Identify potential compliance risks and help develop mitigation strategies.
• Liaise with employees, clients, and regulators, maintaining professional communication.
• Support internal audits and investigations related to legal and compliance matters.

Responsibilities

• Provide comprehensive administrative support to senior management, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence.
• Assist in the preparation, review, and organization of legal documents, contracts, and corporate records, ensuring accuracy and compliance with regulations.
• Coordinate with internal stakeholders and external legal counsel, managing case files and tracking deadlines.
• Develop and maintain document management systems for filing, storing, and retrieving legal documents.
• Facilitate cross-department communication on legal and compliance matters as a point of contact.
• Support the implementation and monitoring of compliance policies and procedures.
• Prepare reports and presentations on legal and compliance activities for management.

Skills

Calendar management

Scheduling meetings

Travel coordination

Legal document review

Contract handling

Records management

Compliance monitoring

Data privacy

Stakeholder liaison

Internal audits

Job description

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Provide comprehensive administrative support to senior management, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence.

Assist in the preparation and review of legal documents, contracts, and corporate filings, ensuring accuracy and adherence to legal standards.

Support the Legal & Compliance department by maintaining organized records of legal documents, compliance policies, and regulatory updates.

Coordinate with internal departments and external legal counsel to facilitate legal processes and ensure timely completion of tasks.

Monitor and ensure compliance with company policies, procedures, and relevant laws and regulations, assisting in the development and implementation of compliance programs.

Manage and organize company-wide document management systems, ensuring efficient retrieval and secure storage of important information.

Handle confidential information with discretion and professionalism, maintaining strict adherence to privacy and data protection policies.

Proactively identify potential compliance risks and assist in developing mitigation strategies.

Liaise with various stakeholders, including employees, clients, and regulatory bodies, maintaining professional communication channels.

Support the execution of internal audits and investigations related to legal and compliance matters.

Requirement

• Provide comprehensive administrative support to senior management, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence.

• Assist in the preparation and review of legal documents, contracts, and corporate filings, ensuring accuracy and adherence to legal standards.

• Support the Legal & Compliance department by maintaining organized records of legal documents, compliance policies, and regulatory updates.

• Coordinate with internal departments and external legal counsel to facilitate legal processes and ensure timely completion of tasks.

• Monitor and ensure compliance with company policies, procedures, and relevant laws and regulations, assisting in the development and implementation of compliance programs.

• Manage and organize company-wide document management systems, ensuring efficient retrieval and secure storage of important information.

• Handle confidential information with discretion and professionalism, maintaining strict adherence to privacy and data protection policies.

• Proactively identify potential compliance risks and assist in developing mitigation strategies.

• Liaise with various stakeholders, including employees, clients, and regulatory bodies, maintaining professional communication channels.

• Support the execution of internal audits and investigations related to legal and compliance matters.

Responsibility

• Provide comprehensive administrative support to senior management, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence.

• Assist in the preparation, review, and organization of legal documents, contracts, and corporate records, ensuring accuracy and compliance with relevant regulations.

• Support the Legal and Compliance department by coordinating with internal stakeholders and external legal counsel, managing case files, and tracking deadlines.

• Develop and maintain efficient document management systems, ensuring all legal and compliance-related documents are properly filed, stored, and accessible.

• Facilitate communication between departments and external parties on legal and compliance matters, acting as a point of contact for inquiries.

• Assist in the implementation and monitoring of compliance policies and procedures, ensuring adherence across the organization.

• Prepare reports and presentations on legal and compliance activities, as required by management.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Health Insurance