Paralegal

SFS Binaharta Sdn Hd; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

Jora Malaysia invites applications for a Legal Contract Administrator to support the Legal Department with contract administration, drafting, reviewing, and compliance tasks in a dynamic corporate setting.

The role focuses on maintaining contract master lists, tracking obligations, and drafting standard documents while coordinating with signatories and internal teams. A background in law and strong drafting skills are required.

Qualifications

• Bachelor of Laws (LLB) or equivalent recognized qualification.
• 2–3 years of relevant experience in legal, contract administration or in-house legal environment.
• Experience in reviewing and administering commercial or service contracts preferred.
• Familiarity with contract stamping procedures and corporate documentation advantageous.
• Proficient in MS Office and electronic document-management systems.

Responsibilities

• Contract Administration: maintain contract master list, approvals, renewals and expiry.
• Prepare contract summaries, obligation trackers, and status reports for management.
• Legal Support: draft/review standard agreements, notices, letters and other documents.
• Conduct legal research and prepare summaries for review by Manager, Legal.
• Assist in negotiations, disputes management, and compliance tasks.
• Liaise with internal departments for instructions and documents required.
• Develop and maintain standard contract templates, checklists and guidance materials.
• Attend meetings and maintain records of legal advice and actions.
• Ensure timely completion of reviews, execution and stamping.

Skills

Drafting

Legal research

Contract management

Attention to detail

Time management

Communication

Independent working

Education

Bachelor of Laws (LLB) or equivalent

Tools

Microsoft Office

Electronic document management systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

To support the Legal Department in managing the Group’s contracts and day-to-day legal matters. The role will primarily oversee contract administration while assisting with drafting, reviewing, legal research, compliance and other operational legal requirements.

Key Responsibilities

Contract Administration

• Maintain and update the Group’s contract master list, including the status of drafting, review, approval, execution, stamping, renewal and expiry.
• Coordinate the circulation of contracts for internal approval and execution by the authorized signatories.
• Monitor contractual deadlines, renewal dates, notice periods, performance bonds, retention sums, insurance requirements and other key obligations.
• Coordinate the stamping of agreements and ensure that all instruments are submitted within the prescribed period.
• Maintain complete physical and electronic records of contracts, correspondence, approvals and supporting documents.
• Follow up with the relevant departments, clients, vendors and other parties on outstanding documents, signatures and contractual information.
• Prepare contract summaries, obligation trackers, responsibility matrices and status reports for management.

Legal Support

• Assist in drafting and reviewing standard agreements, letters of award, addenda, renewal letters, termination notices, demand letters, undertakings, corporate documents and other legal correspondence.
• Conduct legal research and prepare preliminary legal opinions or summaries for review by the Manager, Legal.
• Review quotations, proposals, tender documents and operational arrangements to identify legal and contractual risks.
• Assist in negotiations with clients, vendors and other contracting parties.
• Support the management of disputes, claims, debt recovery matters and external solicitors.
• Assist in ensuring compliance with applicable laws, regulatory requirements and the Group’s internal policies and procedures.
• Liaise with internal departments to obtain instructions, supporting documents and operational information required for legal matters.
• Assist in developing and maintaining standard contract templates, legal procedures, checklists and internal guidance materials.
• Attend meetings, prepare minutes and maintain proper records of legal advice, agreed actions and follow-up items.
• Perform any other legal or contract-related duties assigned by the Manager, Legal.

Job Requirement

• Bachelor of Laws (LLB) or equivalent recognized qualification.
• At least two (2) to three (3) years of relevant experience in legal, contract administration or an in-house legal environment.
• Experience in reviewing and administering commercial or service contracts is preferred.
• Familiarity with contract stamping procedures and corporate documentation will be an advantage.
• Proficient in Microsoft Office and electronic document-management systems.
• Strong drafting, reviewing and legal research skills.
• Good organizational and contract-tracking capabilities.
• Strong attention to detail and ability to manage multiple deadlines.
• Clear written and verbal communication skills.
• Ability to work independently under the supervision of the Manager, Legal.
• Sound judgment in identifying matters requiring escalation.
• High standards of confidentiality, integrity and professionalism.
• Practical, responsive and commercially aware approach to legal work.
• Accuracy and completeness of the contract master list and legal records.
• Timely completion of contract reviews, execution and stamping.
• Effective monitoring of renewals, expiry dates and contractual obligations.
• Quality and accuracy of legal drafts and preliminary reviews.
• Responsiveness to internal legal requests.
• Reduction in outstanding contracts and administrative backlogs.
• Must be Malaysian Citizen and willing to work at Menara UOA, Bangsar