Legal Admin & Contracts Specialist

Transmedic Group; Kuala Lumpur; On-site; MYR 42,000 - 66,000; Full time

Job summary

Transmedic Group’s Legal, Risk & Compliance function seeks a diligent Legal Secretary/Administrator to support contract administration, filing, and template management. You will oversee the Contract Eagle system, coordinate execution and approvals, and maintain legal records while assisting with due diligence and compliance processes.

You will collaborate with internal stakeholders, support contract renewals and compliance, and handle confidential information with discretion.

Qualifications

• Diploma or degree in secretarial studies, business administration, or a transferable field.
• 3–5 years of legal administration experience.
• Well-organised with strong attention to detail.
• Excellent written and spoken English.
• Able to handle confidential information discreetly.
• Experience with contract administration preferred.

Responsibilities

• Prepare and administer standard template legal agreements and related documentation.
• Coordinate execution of legal documents and approvals.
• Administer the Contract Eagle system, uploads, registers, and reporting.
• Maintain the Legal Master List and other legal records.
• Manage and triage the Legal team inbox and coordinate responses.
• Support contract renewals, extensions and milestones.
• Coordinate third-party due diligence processes and maintain compliance records.
• Assist with legal reporting, document management and process improvements.
• Provide general administrative support to Legal, Risk & Compliance.

Skills

Legal administration

Stakeholder management

Attention to detail

English communication

Organisational skills

Education

Diploma or Degree in Secretarial / Business Admin

Tools

Contract Eagle

Job description

Transmedic Group’s Legal, Risk & Compliance function seeks a diligent Legal Secretary/Administrator to support contract administration, filing, and template management. You will oversee the Contract Eagle system, coordinate execution and approvals, and maintain legal records while assisting with due diligence and compliance processes.

You will collaborate with internal stakeholders, support contract renewals and compliance, and handle confidential information with discretion.