Leasing Operations & Data Specialist

Ikano-Retail; Petaling Jaya; On-site; MYR 73,000 - 80,000; Full time

Job summary

Ikano Centres in Malaysia is hiring a Leasing Administration Specialist to support leasing operations across meeting places. You will manage lease documentation, data accuracy in ICMS, and provide timely administrative support to tenants and internal teams.

The role emphasizes coordination, attention to detail, and strong communication. Diploma or Bachelor’s in a related field and 3–5 years of relevant experience are expected.

Qualifications

• Diploma or Bachelor’s degree in business, property or related discipline.
• 3–5 years of leasing administration, commercial administration or shopping centre operations.
• Good knowledge of lease administration, tenancy documentation and related processes.
• Strong coordination and organisational skills with attention to detail.

Responsibilities

• Coordinate lease administration processes and ensure timely execution of lease agreements and related documentation.
• Maintain accurate leasing information in ICMS and other systems.
• Coordinate stamping, deposits and other admin requirements for secured leases.
• Prepare leasing reports, data analysis and operational information for management discussions.
• Ensure processes comply with SOPs, governance and internal standards.
• Liaise with tenants and internal stakeholders to resolve lease-related issues.
• Act as superuser for ICMS/ERP and support users.
• Identify opportunities to improve leasing administration processes and systems.
• Resolve lease-related issues with tenants and internal teams.

Skills

Coordination

Attention to detail

Stakeholder management

Project coordination

Education

Bachelor’s or Diploma in Business Administration/Property/Real Estate/Management

Tools

ICMS

MS Office

Job description

Ikano Centres in Malaysia is hiring a Leasing Administration Specialist to support leasing operations across meeting places. You will manage lease documentation, data accuracy in ICMS, and provide timely administrative support to tenants and internal teams.

The role emphasizes coordination, attention to detail, and strong communication. Diploma or Bachelor’s in a related field and 3–5 years of relevant experience are expected.