Leasing Administration Specialist - Malaysia, Ikano Centres

IKEA; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

Ikano Centres in Malaysia is seeking a Leasing Administration Specialist to support leasing administration across our Meeting Places. You will ensure lease documentation, data and processes are accurate and timely, coordinating with tenants and internal teams.

The role involves maintaining leasing information in ICMS and other systems, preparing reports, ensuring compliance with SOPs, and acting as a superuser for ICMS/ERP. 3–5 years of experience in leasing administration is preferred.

Qualifications

• Bachelor’s or Diploma in business, property, real estate or related field.
• 3–5 years of relevant experience in leasing administration, commercial administration, property management or shopping centre operations.

Responsibilities

• Coordinate lease administration processes and ensure timely and accurate execution of lease agreements and related documentation.
• Maintain accurate and up-to-date leasing and tenancy information in ICMS and other relevant systems.
• Coordinate stamping, deposit payments and other administrative requirements related to secured leasing deals.
• Prepare leasing reports, data analysis and operational information to support business and management discussions.
• Ensure leasing documentation and processes comply with SOPs, governance and internal standards.
• Liaise with tenants and internal stakeholders to resolve lease-related administrative matters and ensure smooth execution.
• Act as a superuser for ICMS/ERP systems and support users on system-related matters.
• Identify opportunities to improve leasing administration processes, systems and ways of working.
• Identify and resolve lease related issues by coordinating with tenants and internal stakeholders.

Skills

Leasing administration

Commercial administration

Property management

Shopping centre operations

ICMS

Microsoft Office

Education

Bachelor’s Degree in Business Administration, Property, Real Estate or related

Diploma or related qualification

Tools

ICMS

Microsoft Office

Job description

About Ikano Centres

Our portfolio of shopping centres are the hearts and hubs of our communities, creating a better everyday life for the 100 million visitors who visit us every year.

Together with our IKEA stores, we create meeting places for friends and families to have a safe and fun day out. We also develop land and invest in residential, office and other types of real estate to create vibrant destinations where people can live, work and play. With strong ambitions to grow our portfolio, we currently operate five meeting places in Malaysia and Thailand. These include IPC and MyTOWN in Kuala Lumpur, Toppen in Johor Bahru, the first phase of Klippa in Batu Kawan, and Megabangna in Bangkok. We are part of Ikano Retail, one of 12 IKEA franchisees and the only one owned by the family of Ingvar Kamprad, who founded IKEA in 1943. To learn more, visit our Ikano Centres website or LinkedIn page.

Job Description

We all know that malls are more than a place to shop.

At Ikano Centres, we also believe your work is more than a job.

About the job

As Leasing Administration Specialist, you will be part of our Commercial team, supporting leasing administration across our Meeting Places in Malaysia. You will ensure lease documentation, leasing data and processes are accurate, timely and well coordinated, while working closely with tenants and internal teams to support smooth leasing operations.

Your assignment

• Coordinate lease administration processes and ensure timely and accurate execution of lease agreements and related documentation.
• Maintain accurate and up-to-date leasing and tenancy information in ICMS and other relevant systems.
• Coordinate stamping, deposit payments and other administrative requirements related to secured leasing deals.
• Prepare leasing reports, data analysis and operational information to support business and management discussions.
• Ensure leasing documentation and processes comply with approved SOPs, governance requirements and internal standards.
• Liaise with tenants and internal stakeholders to resolve lease-related administrative matters and ensure smooth execution.
• Act as a superuser for ICMS/ERP systems and support users on system-related matters.
• Identify opportunities to improve leasing administration processes, systems and ways of working.
• Identify and resolve lease related issues, discrepancies, and administrative matters by coordinating with tenants and internal stakeholders to ensure smooth leasing operations.

Qualifications

Your profile

• Diploma or Bachelor’s Degree in Business Administration, Property, Real Estate, Management or a related discipline.
• 3–5 years of relevant experience in leasing administration, commercial administration, property management or shopping centre operations.
• Good knowledge of lease administration, tenancy documentation and related leasing processes.
• Strong coordination and organisational skills with good attention to detail and accuracy.
• Comfortable working with leasing systems, databases and Microsoft Office; experience with ICMS or similar systems is an advantage.
• Good communication and stakeholder management skills, with a proactive and collaborative way of working.