Leasing Operations & Data Specialist

IKEA; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

Ikano Centres in Malaysia is seeking a Leasing Administration Specialist to support leasing administration across our Meeting Places. You will ensure lease documentation, data and processes are accurate and timely, coordinating with tenants and internal teams.

The role involves maintaining leasing information in ICMS and other systems, preparing reports, ensuring compliance with SOPs, and acting as a superuser for ICMS/ERP. 3–5 years of experience in leasing administration is preferred.

Qualifications

• Bachelor’s or Diploma in business, property, real estate or related field.
• 3–5 years of relevant experience in leasing administration, commercial administration, property management or shopping centre operations.

Responsibilities

• Coordinate lease administration processes and ensure timely and accurate execution of lease agreements and related documentation.
• Maintain accurate and up-to-date leasing and tenancy information in ICMS and other relevant systems.
• Coordinate stamping, deposit payments and other administrative requirements related to secured leasing deals.
• Prepare leasing reports, data analysis and operational information to support business and management discussions.
• Ensure leasing documentation and processes comply with SOPs, governance and internal standards.
• Liaise with tenants and internal stakeholders to resolve lease-related administrative matters and ensure smooth execution.
• Act as a superuser for ICMS/ERP systems and support users on system-related matters.
• Identify opportunities to improve leasing administration processes, systems and ways of working.
• Identify and resolve lease related issues by coordinating with tenants and internal stakeholders.

Skills

Leasing administration

Commercial administration

Property management

Shopping centre operations

ICMS

Microsoft Office

Education

Bachelor’s Degree in Business Administration, Property, Real Estate or related

Diploma or related qualification

Tools

ICMS

Microsoft Office

Job description

Ikano Centres in Malaysia is seeking a Leasing Administration Specialist to support leasing administration across our Meeting Places. You will ensure lease documentation, data and processes are accurate and timely, coordinating with tenants and internal teams.

The role involves maintaining leasing information in ICMS and other systems, preparing reports, ensuring compliance with SOPs, and acting as a superuser for ICMS/ERP. 3–5 years of experience in leasing administration is preferred.