Executive Assistant & Office Operations Leader

Clarks Outlet; Kuala Lumpur; On-site; MYR 60,000 - 100,000; Full time

Job summary

Clarks Outlet Kuala Lumpur seeks an Executive, Retail & Corporate Support to keep head office operations compliant and smooth. You will handle office admin, facilities, vendor coordination, travel, and executive support to senior leaders.

You'll liaise with Building Management, HR on onboarding/offboarding, and support GTM events for Wholesale. Strong Excel, Concur and vendor management skills are essential.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Office Management, Human Resources or a related field.
• 3–8 years of experience in office administration, facilities or executive support, ideally in an MNC or retail environment; senior level with independent vendor/budget management considered.

Responsibilities

• Corporate card management, purchasing and reconciliations.
• Facilities management: cleaning, servicing, pest control, and equipment maintenance.
• Office administration and building management liaison including licences, permits, and notices.
• Executive/personal assistant support: meeting coordination, agendas, and minutes.
• Procurement and vendor management: vendor registration, payments, and performance reviews.
• GTM events support: catering and hotel bookings for Wholesale events.

Skills

Excel

Concur

PO processing

Vendor management

English & Bahasa Malaysia

Education

Bachelor's degree or Diploma in Business Administration/Office Management

Job description

Clarks Outlet Kuala Lumpur seeks an Executive, Retail & Corporate Support to keep head office operations compliant and smooth. You will handle office admin, facilities, vendor coordination, travel, and executive support to senior leaders.

You'll liaise with Building Management, HR on onboarding/offboarding, and support GTM events for Wholesale. Strong Excel, Concur and vendor management skills are essential.