Junior Procurement Administrator

Private Advertiser; Kuala Lumpur; On-site; MYR 24,000 - 42,000; Full time

Job summary

Private Advertiser is seeking a diligent clerical professional in Kuala Lumpur to handle memos, forms, drafting letters/emails (including English-Chinese translation), and basic translation liaising with suppliers in China.

Responsibilities include order processing, supplier sourcing, vendor coordination, and meticulous record keeping within company systems. Prior experience and proficiency in MS Word/Excel are expected.

Qualifications

• Minimum SPM holder.
• At least 1 year working experience.
• Computer literate especially in MS Word and Excel.
• Able to do proper filing and handle documents.
• Proficient in both spoken and written Mandarin, liaising with suppliers in China.

Responsibilities

• Perform routine clerical tasks: write memos, fill forms, draft letters or emails, including translation from English to Chinese and vice versa.
• Order Processing: prepare, issue, and track purchase requisitions and POs.
• Supplier Sourcing: request and compare quotations from local or global vendors.
• Vendor Coordination: follow up with suppliers to ensure on-time delivery and resolve issues.
• Record Keeping: maintain inventory logs, pricing sheets, and procurement documentation.

Skills

Mandarin

MS Word

Excel

Clerical

Phone handling

Education

SPM

Job description

Perform routine clerical such as write memos, fill out forms, draft letters or emails (including translate from English to Chinese and vise versa), phone call etc.

Order Processing: Prepare, issue, and track purchase requisitions and purchase orders (POs).

Supplier Sourcing: Request and compare quotations (RFQ) from local or global vendors to find the best pricing and terms.

Vendor Coordination: Follow up with suppliers to ensure on-time delivery and resolve quality or shipment issues.

Record Keeping: Maintain accurate inventory logs, pricing sheets, and procurement documentation in company systems.

Assist with general clerical and administrative duties, including scanning, photocopying, filing,

Requirements

Minimum SPM holder.

At least 1 year working experience

Computer literate especially in MS Word and Excel.

Able to do proper filing and handle documents.

Proficient in both spoken and written Mandarin, as the role may require liaising with suppliers in China.